Executive Professional Assistant - Parsippany, NJ; Hybrid
Listed on 2026-01-12
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Administrative/Clerical
Business Administration, Virtual Assistant/ Remote Admin, Administrative Management, Office Administrator/ Coordinator -
Business
Business Administration, Administrative Management, Office Administrator/ Coordinator
Executive Professional Assistant - Parsippany, NJ (Hybrid)
Who We Are
Together, we’re on a mission to make good health more affordable and accessible, to help millions around the world enjoy healthier lives. It’s a mission that bonds our people across nearly 60 countries and a rich, diverse variety of nationalities and backgrounds. Working here means working with the world’s leading manufacturer of generic medicines, and the proud producer of many of the products on the World Health Organization’s Essential Medicines List.
The Opportunity
The Executive Professional Assistant will provide strategic, high‑impact administrative support to the Executive Vice President, Business Development, a senior leader who works directly with the CEO, Board of Directors, global executive team, external CEOs, investors, and strategic partners. This role requires exceptional professionalism, judgment, and organizational excellence. The ideal candidate thrives in a high‑intensity, time‑sensitive, and confidential environment, demonstrates unwavering attention to detail, and maintains a calm, solutions‑oriented demeanor while managing complex workflows across a global matrix organization.
Location: This is a hybrid opportunity based out of our Parsippany, NJ office.
How You’ll Spend Your Day Executive Support & Leadership Coordination- Manage an extremely complex and fast‑moving executive calendar, prioritizing engagements involving the CEO, Board members, executive leadership, and external CEOs or strategic partners.
- Serve as a trusted point of contact, ensuring the EVP is fully briefed and prepared for all interactions.
- Support creation and coordination of Board‑related materials, confidential memos, and leadership updates.
- Anticipate needs, address issues proactively, and ensure seamless day‑to‑day operations for the EVP.
- Orchestrate end‑to‑end planning for internal and external meetings, including diligence sessions, CEO meetings, investor conversations, partner negotiations, and leadership reviews.
- Develop agendas, prepare briefing materials, pre‑reads, and talking points, coordinating inputs across R&D, Legal, Finance, HR, Communications, Commercial, and Strategy.
- Ensure flawless logistics across time zones, including secure virtual meetings, room scheduling, access clearance, and confidentiality management.
- Capture and track meeting outcomes, decisions, and follow‑up actions to ensure accountability across a matrix team.
- Coordinate high‑profile interactions with external CEOs, founders, bankers, advisors, and strategic partners with professionalism and discretion.
- Draft executive‑level correspondence, meeting invitations, thank‑you notes, and follow‑ups.
- Manage sensitive information and ensure timely, accurate response to high‑priority external requests.
- Serve as a central coordination point across Business Development, R&D, Legal, Finance, HR, Communications, Commercial, and other global functions.
- Maintain alignment on EVP priorities, proactively helping teams prepare materials, meet deadlines, and structure workflows around critical BD processes.
- Coordinate team offsites, BD reviews, strategic workshops, and cross‑functional meetings.
- Manage complex domestic and international travel, including multi‑city itineraries, last‑minute changes, and coordination with external hosts.
- Organize all aspects of EVP participation at conferences, CEO summits, diligence site visits, and internal/external events.
- Maintain highly confidential files, contracts, NDAs, deal logs, and executive documents with impeccable accuracy.
- Process expenses, financial approvals, PO submissions, and business workflows with strict attention to detail.
- Optimize systems, processes, and structures to improve executive efficiency and team productivity.
- Prioritize and triage incoming communications to ensure the EVP’s focus is directed toward the most critical matters.
- Minimum 10 years of experience supporting senior executives;…
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