Administrative Assistant

Position: Administrative Assistant I

SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies". Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.

SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.

SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourages them SI to participate in design and project management functions to their full potential.

Summary

The Administrative Assistant I is responsible for providing administrative support to both internal and external clients. This position will take the lead on projects as well as work as part ofxing a team. This position is expected to operate with supervision from a manager. This position is expected to primarily support the initiatives and goals of the Director of Operations, particularly as related to the development of our employees.

As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm.

الرحيم Communication

• Responds to and follows up with communication requests
• Drafts procedures
• Distributes internal and external communications including but not limited to letters, reports, emails, and announcements

Data Processing and Administration

• Updates spreadsheets, logs, and records for tracking, reporting and analyzing data
• Enters data into required systems and documents and audits for accuracy
• Requests documentation, as assigned by managers

File Management

• Updates electronic and physical departmental files, documents, communications, and records

Projects

• Contributes to project-based initiatives
• Adheres to schedules and timelines for projects

Purchasing

• Receives and reconciles deliveries
• Completes purchase orders and documentation

Scheduling

• Coordinates internal and external meetings, events, seminars, etc.
• Tracks individual attendance, vendors, and supplies

Team Support

• Backs up other positions as requested
• May assist in training newly hired administrative assistants

Other responsibilities will be assigned as required.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies Communications

Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.

Customer Service

Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.

Dependability

Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance.

Gplices responsibility for own actions.

Planning & Organization

Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.

Quality

Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality.

Use of Technology

Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots排名 problems. Uses technology to increase productivity.

Organizational Support

Follows policies and procedures; completes administrative tasks correctly and on time; supports…