Proposal Manager

Position: Proposal Manager

Location: Parsippany, NJ

Job : -R-FY26

# of Openings: 1

Pay Range: $87,600 - $98,900 per year

Elevate your career at Marotta Controls, a New Jersey Top Workplace three years running! Dedicated to innovation, quality and excellence, we deliver cutting edge control systems for the Aerospace & Defense industry. At Marotta, we value bold thinking and teamwork, and we empower our employees to push boundaries while delivering top‑tier solutions to our customers. Our team fosters a fun, collaborative culture where creativity and technical excellence thrive!

Your next big opportunity starts here. Be part of a company where your work supports a mission that makes a difference—apply today!

As a member of our team, you will be responsible for managing the full lifecycle of Government proposal responses, ensuring timely, compliant and compelling submission in support of the Contracts Administration, Business Development and Program Management teams for Marotta's Naval Systems Business Unit. The Proposal Manager role demands hands‑on leadership, attention to detail and the ability to work across functional teams in a fast‑paced, small‑business environment.

This will include coordination and distribution of documents, coordinating, organizing and scheduling team meetings, and being the central point of contact for the team for correspondence.

Our sales activity includes products sold directly to the US Government, major US/Foreign Prime Contractors, Foreign Militaries (FMS) and to the Commercial sector.

• Bachelor's Degree in Business Administration or a related discipline.
• The ideal candidate has a minimum of five (5) years of experience with proposal administration and excellent written and verbal communication skills.
• Exceptional written and verbal communication skills, with a sharp eye for detail in format and consistency.
• In‑depth knowledge of FAR, DFARS and federal procurement practices.
• Demonstrate appropriate business acumen.
• Demonstrated ability to manage multiple, concurrent proposals with minimal oversight.
• Strong working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong documentation and timeline management.
• Must be a US Citizen.
• Experience with Salesforce CRM is highly desirable.
• Experience with Epicor ERP is highly desirable.
• This position requires the eligibility to obtain a security clearance; therefore you must be able to obtain/maintain a security clearance.

• Manage the Business Unit's major proposal responses from receipt of qualified RFx (RFIs, RFQs or RFPs) through to final submission.
• Become the Business Unit's de facto Bid Manager for any front‑end efforts that arise from ongoing customer dialogue.
• Support development of proposal strategies, storyboards, win themes and content.
• Prepare business development and project‑specific presentations utilizing Microsoft PowerPoint and various other graphic tools.
• Coordinate proposal efforts with various internal teams as required (Supply Chain, Contracts, Subcontractors, Engineering, Quality, Operations, Finance and Human Resources).
• Monitor status of proposal development as it relates to documents for completeness, compliance with RFx requirements and inclusion of win themes and discriminators.
• Works with Executive Management, Sales and Engineering to develop fully compliant, highly successful proposals.
• Database management for initiation of proposal creation and progress tracking.
• Manage proposal pipeline and forecast database, including managing and updating proposal tracker (Salesforce).
• Coordinate pricing meetings and secure internal approvals as needed.
• Continuous improvement on company's published proposal process.
• Assemble the deliverable proposal package, including all required supporting data.
• Report performance metrics for proposal progress, including on‑time delivery per the Bid Manager/RFx.
• Develop metrics to track OTD % of all Business Unit quotes and proposals to review trends vs. past performance.
• Key figure in researching and analyzing spare parts / aftermarket business.
• Capture lessons learned during lifecycle of proposals.
• Contribute to process improvements in relevant areas.

• Position entails occasional exposure to typical manufacturing environment.
• Business office environment requiring use of telephone and personal computer (provided by company).
• High demand fast‑paced office environment.
• Work calmly and professionally under pressure to meet deadlines or company commitments.
• Limited travel (