Accounting Technician - General Accounting

Accounting Technician - General Accounting

Pasadena City College, Full-Time, $57,291.12 - $63,163.68 Annually (CFT-39). Job Number: 09676.

Location:

Pasadena, CA. Department:
Business & Administrative Services. Closing Date: 1/9/2026 11:59 PM Pacific.

The Accounting Technician classification performs paraprofessional work in bookkeeping or accounts payable. Tasks include compiling financial records, reconciling accounts, preparing reports, processing accounts payable, and entering journal entries into the District’s general ledger.

• Reviews figures, postings, and documents for correct entry, mathematical accuracy, and proper coding.
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records; summarizes and reports discrepancies found in records and transactions.
• Debits, credits, and totals accounts on computer spreadsheets and databases.
• Matches order forms, purchase orders, and contracts with invoices; records necessary information.
• Compiles statistical, financial, accounting, or auditing reports for cash receipts, expenditures, accounts payable, receivable and prepaid.
• Prepares purchase orders, expense reports, and governmental reports such as, but not limited to, 1099s, 1098
  
  Ts, and sales tax reports.
• Prepares bank deposits by compiling data, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks.
• Monitors the status of loans and accounts to ensure that payments are up to date.
• Receives, records, and banks cash, checks, and vouchers.
• Calculates, prepares, and issues bills, invoices, account statements, and other financial statements.
• Reconciles various accounts including but not limited to bank accounts, and bank transaction records.
• Works on related accounts receivable including posting third party payments.
• Screens visitors, telephone calls, and other communications to determine urgency and nature of business; provides information about departmental services.
• Prepares and reconciles reports from the operating ledger and general ledger accounts.
• Prepares correspondence concerning payments and delinquent accounts.
• Prepares journal entries.
• Processes travel requests and reimbursements.
• Reviews purchase requisitions for appropriate account numbers.
• Posts and balances a general and subsidiary ledger for the assigned activity.
• Compiles budget data and documents, based on estimated expenses and previous budgets.
• Performs related duties as assigned.

• A High School Diploma, the equivalent, or higher.
• Two (2) years of experience working in fiscal/financial services.

• An Associate's Degree, or higher, in Accounting, or a related field such as Business or Finance.
• Three (3) years of experience working in fiscal/financial services.

• Book keeping principles
• Financial and statistical record keeping methods, practices, and terminology
• Basic mathematics and financial calculations
• Federal and state regulations governing tax documents
• District policies related to fiscal processes
• Customer service
• Enterprise resource planning (ERP) software
• General office software and equipment

• Apply knowledge of book keeping, basic mathematics, financial and statistical record keeping methods, practices and terminology to record and process financial transactions for assigned accounting areas.
• Use knowledge of basic mathematics and financial calculations to process amounts due, interest charges, tax charges, indirect cost charges, balances, discounts, equity, and principal.
• Apply knowledge of federal and state regulations governing tax documents to assist in producing such documentation.
• Apply knowledge of District policies to ensure that financial transactions are processed according to the appropriate procedure.
• Ensure effective customer service during interactions with District staff and appropriate stakeholders.
• Use ERP software to enter financial information, access financial information, and answer general questions related to specific accounts.
• Use general office software and equipment to develop reports, aggregate data, and communicate with District staff.

• Effectively perform basic accounting duties.
• Effectively understand and follow oral and written directions.
• Accurately index, alphabetize, and compare names and numbers.
• Effectively compute complex arithmetical calculations with speed and accuracy.
• Assume the first level of responsibility for the bookkeeping and record-keeping for a specific accounting function.
• Ability to plan, organize, and prioritize work to ensure that deadlines are met.
• Communicate effectively orally and in writing.
• Develop and maintain effective working relationships with District staff.

Continuous (5.6 hours - 8 hours) required to sit and use sight and fine manipulation to operate a computer.

Continuous (5.6 hours - 8 hours) work within a moderate office environment with moderate noise exposure. Frequent…