Office Services Assistant

Office Services Assistant I

Salary: $49,402.32 - $54,466.08 annually.

Job Type: Full-Time.

Job Number: 09528.

Location:

Pasadena, CA.

Department:
Business & Administrative Services.

Closing: 1/5/2026 11:59 PM Pacific.

Under general supervision, performs general mailing and duplicating tasks; operates copy machine, and performs data entry. Performs maintenance or minor repair on equipment.

• Using computerized mailing system, meter outgoing campus mail, properly processing and recording mail charges.
• Assists other departments on selection of other types of service providers;
  Priority and Express mail, UPS, Air Borne or other types of service.
• Sorts, throws and bags/batches incoming and interdepartmental mail for campus distribution. Using computer system may be required to locate addressee with minimal information.
• Operates multiple high-speed digital production reprographic/publishing systems, black/white and color.
• Interpreting customer job requests setup and produce, simplex and duplex reprographic jobs.
• Produce new master copies which could include; sizing, cropping or adjusting print copy quality.
• Perform general maintenance or minor repairs on equipment.
• Make service calls to appropriate vendor and effectively communicate the problem and notify supervisor and enter calls in services logs.
• Performs related duties, padding, binding, punching, shrinking, collating and cutting as required using manual and electric equipment.
• Assist in maintaining appropriate paper stock and supply levels for reprographics and mailing processes and equipment.
• Answer the telephone, assist customers and provide information regarding department services.
• Will be required to drive an on-campus electric cart, light truck, or other district owned or personal vehicle for making scheduled and unscheduled deliveries to U.S. Post Office, off-campus locations, board packets and/or to other vendors as required.
• At the request of a supervisor, shall perform a variety of unscheduled duties normally and traditionally performed by an Office Services Assistant.

• Any combination equivalent to graduation from high school.
• Two years of general clerical experience.

• One year of experience in production publishing/reprographics, binding, mailing and general office procedures.

• Able to drive light-duty vehicles including on-campus carts.
• Follows oral and written instructions with accuracy.
• Maintains correct alphabetical filing and performs basic arithmetic accurately.
• Accepts and processes service requests courteously and efficiently.
• Manages workload to meet pre-set deadlines.
• Understanding of general office procedures and the use of copy and duplicating machines.
• Capable of quickly and efficiently learning to operate reprographic equipment.
• Comfortable handling large or bulky items as part of routine duties.

• Operational Accuracy & Attention to Detail
• Mailroom & Duplicating Equipment Proficiency
• Basic Equipment Maintenance & Troubleshooting
• Data Entry Speed & Accuracy
• Time Management & Workflow Prioritization
• Confidentiality & Information Handling
• Customer Service & Communication Skills
• Reliability & Independent Work

CFT-33

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason. You can apply for a position from any computer with Internet access.

Please keep in mind the following:

• If you do not follow the process or your application/resume is incomplete, your information will not be processed.
• If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.
• The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.
• While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.
• Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact Neo Ed Customer Support at . Customer Support is available Monday - Friday, 6 a.m.
  
  - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete:

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.