Personal Executive Assistant; Mandarin Speaker

Overview

PERSONAL / EXECUTIVE ASSISTANT

The Person al / Executive Assistant will be a high-performing individual who serves as the right hand to the CEO, providing on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive person who is flexible, detail-oriented, and adept at managing various tasks and supporting the daily personal activities of the CEO.

This is a unique opportunity to be involved in a dynamic team with an amazing culture.

• Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly
• Oversee and execute complex and last-minute problem-solving tasks efficiently
• Maintain high standards of organization, precision, and accountability in all aspects of the role
• Provide administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf
• Deal with international callers and visitors as well as internal contacts at all levels of the organization
• Organize meetings, including scheduling, sending reminders, and coordinating details
• Manage the executive’s calendar, including prioritizing the most sensitive matters
• Translate between the Executive and external/internal individuals
• Travel internationally – 25%
• Other duties as needed

• Must be bilingual (Fluent in Mandarin and English)
• Must be able to read/write in Mandarin and English
• MBA or a combination of Bachelor's degree and experience
• Must be highly organized, proactive, flexible, and detail-oriented
• Technologically savvy and proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Suite including Acrobat
• Excellent written, oral, and interpersonal communication skills
• Strong organizational skills, ability to prioritize, take independent initiative, and attention to detail
• Time management and ability to meet deadlines
• Must be able to travel