Coordinator, Workspace & Real Estate

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in t’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network.

• Coordinate workspace operations by triaging requests, confirming scope, routing to the right resource (vendor, building services, or internal partner), and tracking work via Wrike (project management software) from intake through completion.
• Manage and maintain workplace tickets in Service Now (or similar), ensuring accurate entry, prioritization, status updates, follow-ups, and closure documentation.
• Coordinate vendors and building management for maintenance, repairs, and service visits: scheduling, site access, scopes of work, quotes, and confirmations, while communicating upcoming onsite work to minimize disruption.
• May be asked to complete these repairs/installations yourself rather than outsourcing.
• Conduct periodic workspace walkthroughs (as needed) to identify maintenance issues, safety concerns, and experience gaps; document findings, initiate tickets, and coordinate remediation.
• Maintain accurate workspace and real estate documentation (vendor lists, building rules, floor plans/seat maps as applicable, maintenance schedules, service records, and basic purchase/expense tracking).
• Support workspace projects and move events (planning timelines, coordinating vendors, ordering, scheduling, and communications), including space reconfigurations, furniture changes, and office transitions.
• Assist with real estate and site administration activities (as assigned), such as coordinating building access/badges/keys, supporting lease-critical date tracking, and maintaining site files in partnership with Finance, Legal, IT, and landlord’s/property managers.
• Partner with IT to coordinate conference room and workplace technology support (log issues, schedule service, track to resolution, and communicate updates); provide basic A/V meeting support as needed.
• Review project statements of work (SOWs) with guidance to support vendor selection, scope alignment, and documentation.
• Coordinate occasional special requests and one-off projects (e.g., deliveries, onsite appointments, leadership support) by arranging logistics and vendors and ensuring timely follow-through.
• Support additional offices as needed; occasional travel up to 30% may be required for site visits, vendor meetings, or project coordination.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum of 2 years of experience in workplace operations, facilities coordination, office management, real estate administration, or similar; experience supporting multiple sites preferred.
• Demonstrated ability to triage workplace requests, define/confirm scope, and coordinate timely resolution through vendors, building teams, and internal partners.
• Comfort working in structured workflows and tracking work in systems (ticketing tools, spreadsheets, shared documentation), with…