Administrative Assistant

The Administrative Assistant reports to the Vice President, Finance and primarily supports the LAist newsroom and the Senior Vice President of News. The role provides day-to-day administrative and operational support to newsroom leadership, including proactive calendar management for the Senior Vice President of News; meeting coordination and follow-up; vendor, database, onboarding and offboarding, safety gear, and documentation management; and other activities that support an effective newsroom.

The role also provides as‑needed support to Development and Membership and serves as backup to the Senior Executive Assistant to the President & CEO, including assisting with organization‑wide internal meetings such as all‑staff meetings.

$25.60–$32.18 per hour. The exact salary rate is determined by experience and education related to the role, organizational compensation structure, and internal equity.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Attends newsroom leadership meetings and assists with follow‑up, including coordinating with internal and external stakeholders, building slide decks, and leading research tasks.

Handles action items from reporter meetings and safety committee meetings to support the newsroom.

Provides primary, proactive calendar management and meeting scheduling support for the Senior Vice President of News, with additional scheduling support for other newsroom leaders as needed.

Manages newsroom vendor relations, including Accurint, Lexis, Getty, and Live Scans for press passes, and coordinates the annual press pass renewal process.

Works with newsroom editors to help manage freelance contracts, outreach, and budget tracking.

Maintains newsroom databases, including tracking trainings and debriefs.

Manages newsroom email lists, newsroom accounts in 1

Password, and newspaper subscriptions.

Helps oversee effective onboarding and offboarding for newsroom staff and interns and identifies opportunities to improve the process.

Assists with the newsroom library project and ongoing work to streamline and update newsroom documentation.

Oversees updates to the newsroom breaking news toolkit for emergencies and major breaking news events.

Partners with Facilities to manage reporter safety gear inventory and the check‑out process.

Assists with onsite and offsite events, including staff gatherings, and supports staff and internal photo needs.

Helps send and gather information for staff updates and other internal communications.

Proactively recommends improvements that support a positive newsroom culture and efficient, effective operations.

• Retrieves Development Operations mail and remittance envelopes from the secured lobby location as part of regular mail processing.
• Sorts mail and remittances, routes checks to the Finance safe, and distributes items intended for other departments.
• Routes correspondence, unusual items, and transactions requiring follow‑up to the appropriate Development, Membership, or Finance staff and secures any unprocessed items.
• Handles and processes PCI‑restricted donor payments on a semi‑monthly basis, including opening remittances containing credit card or banking information; processing credit card and EFT gifts using the PCI‑compliant computer; documenting and routing unsuccessful or incomplete transactions to Member‑Audience Services; and redacting and disposing of sensitive material in accordance with PCI procedures.
• Coordinates donor communications with the Member‑Audience Services team.
• Provides…