Accounting Technician - Payroll

Accounting Technician - Payroll

Pasadena City College

Salary: $57,291.12 - $63,163.68 Annually CFT-39

Job Type: Full-Time

Job Number: 09707

Location: Pasadena, CA

Department: Business & Administrative Services

Closing: 1/4/2026 11:59 PM Pacific

Under general supervision, the position is responsible for processing the District's payroll for classified, certificated, and unclassified staff. The position is also responsible for entering employee tax information into payroll systems, developing state and federal tax documents, and providing general payroll information to all employees.

• Processes and issues employee paychecks and statements of earnings and deductions.
• Computes wages and deductions.
• Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies.
• Compiles employee time, production, and payroll data from time sheets and other records.
• Processes paperwork for new employees and enters employee information into the payroll system.
• Verifies attendance, hours worked, and pay adjustments to post information onto designated records.
• Records employee information, such as exemptions, transfers, and resignations to maintain and update payroll records.
• Records adjustments to pay related to previous errors or retroactive increases.
• Keeps track of paid time off (PTO) for employees.
• Provides information to employees and managers on payroll matters, tax issues, benefit plans, and collective bargaining agreement provisions.
• Completes verifications of employment.
• Compiles statistical reports, statements, and summaries related to pay and benefits account.
• Trains employees regarding the District's timekeeping system.
• Reviews departmental documentation to ensure completeness.
• Files departmental documents, records, reports, and related materials.
• Performs related duties as assigned.

• High School Diploma, the equivalent, or higher.
• Two (2) years of experience processing payroll.

• Associate Degree, or higher, in Accounting, or a related field such as Bookkeeping.
• Three (3) years of experience processing payroll.

• Payroll principles and best practices
• Financial record keeping
• Basic mathematics and payroll calculations
• Electronic time keeping systems
• Collective bargaining agreement
• District policies
• State and federal regulations governing wages and taxes
• LACOE Payroll systems
• Customer service
• General office software and equipment

• Apply knowledge of payroll principles and best practices to process District payroll and related functions.
• Apply knowledge of financial record keeping to maintain payroll records.
• Use knowledge of basic mathematics and financial calculations to make payroll calculations and ensure the accuracy of employee compensation.
• Use an electronic time keeping system and LACOE payroll system to track hours worked, complete employment verifications, and process payroll.
• Apply knowledge of collective bargaining agreements, state/federal regulations and District policies to ensure that employee compensation and personnel actions impacting compensation are in compliance; address payroll discrepancies; ensure that use of paid time off is compliant, and to provide information.
• Ensure effective customer service during interactions with District staff and appropriate stakeholders.
• Use general office software and equipment to develop reports, aggregate data, and communicate with District staff.

• Ensure the accuracy of payroll information.
• Make effective payroll calculations.
• Deal tactfully and effectively with employees in person or over the telephone.
• Make mathematic computations rapidly and accurately.
• Organize and maintain accurate records.
• Ability to plan, organize, and prioritize work to ensure that deadlines are met.
• Communicate effectively orally and in writing.
• Develop and maintain effective relationships with District staff, students, and various stakeholders.

• Financial recordkeeping
• Attention to detail
• Payroll
• Mathematical and analytical skills
• Compliance and accuracy
• Time management and organization
• Software proficiency
• Communication and collaboration