Clery, Records, and Training Specialist

Clery, Records, and Training Specialist

Location: Pasadena, CA

Department: Police and Safety Services Division, Pasadena City College

Salary: $6,485.84 – $7,150.65 per month (POA-52)

Job type: Full-time

Closing: Continuous (consideration dates every three weeks)

First application consideration date:
January 9, 2026, 11:59 pm. Second consideration date:
January 30, 2026, 11:59 pm.

Under the direction of the Chief of Police, this position is responsible for Clery Act reporting, serves as the custodian of records for the police department, ensures that all departmental staff receive ongoing mandated training, performs dispatching duties as required, and trains staff in the use of the National Crime Information Center (NCIC) database and California Law Enforcement Telecommunications System (CLETS).

• Gather statistical information related to campus criminal incident reports to ensure compliance with the federally mandated Clery Report.
• Complete monthly federal crime statistics reporting.
• Collect ongoing data related to the effectiveness of the District's Drug-Free Environment Program and drug prevention program to ensure compliance with federal guidelines.
• Identify Peace Officers Standards & Training (POST) mandated training requirements for officers, dispatchers, and cadets, and schedule all departmental staff for training.
• Respond to Freedom of Information Act (FOIA) requests and public records requests.
• Produce court-related documents; receive, issue and track subpoenas or discovery requests.
• Respond to background requests from other agencies.
• Resolve CAD system issues, transcribe reports, ensure appropriate storage and auditing of police records, assist visitors, train employees on NCIC and CLETS databases, update training manuals, perform dispatching duties, and other tasks as assigned.

Strong knowledge of Clery Act requirements, the Racial Identity Profiling Act, National Incident-Based Reporting System classifications, FOIA processes, POST standards, and procedures for safeguarding police records. Proficiency with CAD systems, NCIC and CLETS, and general office software. Accuracy, communication skills, and the ability to maintain confidentiality are essential, as is the ability to support procedural development and interagency coordination.

• High school diploma or equivalent.
• Four years of experience in police records, dispatch, and criminal statistics reporting.
• Clery Act Training Certification.
• CLETS Training for Trainers Certification.
• POST Dispatcher Certification.
• POST Records Certification.

• Clery Act Compliance & Reporting
• Law Enforcement Records Management
• Mandated Training Coordination & Tracking
• NCIC/CLETS Systems Training & Oversight
• Dispatch Proficiency
• Data Accuracy & Analytical Documentation
• Confidentiality & Information Security
• Regulatory Research & Procedural Adaptability

• Must submit an online application through the PCC Applicant Tracking System.
• Hard copy, emailed, or faxed resumes are not accepted.
• Incomplete applications will not be processed.
• Duplicate applications will result in the older version being archived.
• Applications must be submitted by the consideration date.
• Review is conducted by a hiring committee; meeting qualifications does not guarantee interview.
• Required documents: resume or CV and cover letter.

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check that includes Live Scan and TB screening.
• Pasadena Area Community College District will not sponsor visa applications.
• Applicants must be available for interviews at PCC at no cost to the District.
• Applicants with disabilities may request accommodations during the selection process.

The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled. The District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District.

To apply, please visit