Construction Billing & Accounts Receivable Specialist

Hybrid in Pasadena, CA

A well-established and growing commercial construction organization is seeking a Construction Billing & Accounts Receivable Specialist to play a critical role in strengthening its accounting operations during an exciting period of business transformation. This is an outstanding opportunity for an accounting professional who thrives in a fast-paced environment, enjoys owning the billing process from start to finish, and wants to make a meaningful impact on a collaborative team.

You will work closely with project leadership and finance professionals to improve cash flow, support project success, and help build scalable accounting processes for continued growth.

• Competitive compensation and comprehensive benefits.
• Hybrid work environment with flexibility while maintaining strong collaboration with the operations team.
• Opportunity to work alongside experienced construction and accounting leaders.
• High visibility role with the ability to influence accounting processes and operational improvements.
• Career growth opportunities within a growing commercial construction organization.

• Manage the full accounts receivable cycle, including customer invoicing, progress billing, collections, retainage billing, and final project invoicing.
• Prepare and process construction billings while ensuring accuracy, contract compliance, and timely submission.
• Partner with project managers to resolve billing questions, validate project progress, and support successful project financial administration.
• Maintain aging reports, proactively follow up on outstanding balances, and support healthy cash flow through effective collections.
• Process vendor invoices and assist with accounts payable activities as needed.
• Support project accounting functions including job setup, project cost tracking, change order documentation, and closeout activities.
• Prepare journal entries, account reconciliations, and assist with month end and year end accounting activities.
• Maintain organized accounting records while ensuring compliance with company policies and construction documentation requirements.
• Recommend process improvements that enhance efficiency, strengthen internal controls, and support organizational growth.

• Minimum of 3 years of accounts receivable and accounts payable experience, preferably within commercial construction.
• Strong understanding of construction accounting principles, including progress billing, project accounting, retainage, customer invoicing, collections, and lien documentation.
• Solid accounting fundamentals with experience supporting journal entries, reconciliations, and general ledger activities.
• Experience with accounting platforms such as Quick Books, Sage, Vista, Foundation, or similar ERP systems. Quick Books experience is highly preferred.
• Advanced Microsoft Excel skills with the ability to analyze and organize financial data.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
• Self-motivated professional capable of working independently with minimal supervision in a dynamic and evolving business environment.
• Strong communication and relationship building skills with the ability to collaborate across accounting and operations teams.

• Associate's or bachelor’s degree in accounting, Finance, Business Administration, or a related discipline preferred.
• Experience supporting commercial construction projects with knowledge of project accounting workflows.
• Familiarity with construction compliance documentation, including retainage processing, lien waivers, and project closeout documentation.
• Experience working in an environment where adaptability, initiative, and continuous improvement are highly valued.