Payroll Specialist

Overview

The Payroll Specialist is responsible for ensuring accurate and timely processing of bi-weekly, multi-state payroll for U.S. (and limited Canada) exempt and non-exempt employees. This role supports day-to-day payroll operations, timekeeping administration, benefits deductions, and compliance using ADP Workforce Now
.

This is an on-site position, Monday–Friday.

• Process bi-weekly payroll for 650+ employees across multiple U.S. states (and Canada, as applicable), ensuring accuracy and compliance
• Administer payroll components including base pay, bonuses, stock compensation, payroll taxes, 401(k), union dues, wage garnishments, and statutory supplemental benefits
• Ensure compliance with federal, state, and local wage and hour laws, including California labor regulation
• Process final paychecks in compliance with applicable state laws, ensuring timely and accurate payment
• Accurately calculate and verify payroll adjustments, including overtime, retro pay, wage corrections, PTO payouts, and schedule changes
• Monitor and resolve daily timekeeping exceptions such as missed punches, meal penalties, attestations, and schedule adjustments
• Review and enter new hire data, ensure documentation completeness, and prorate salaries when required
• Partner with ADP Comprehensive Services to troubleshoot and resolve payroll system issues

• Prepare and submit quarterly payroll tax filings and required government reports
• Support year-end payroll activities including W-2 processing (and T-4 / RL-1 as applicable)
• Assist with internal and external payroll audits and maintain payroll documentation to support SOX compliance
• Perform payroll reconciliations and accruals for multiple legal entities as part of month-end close

• Ensure accurate processing of benefit deductions and coordination with benefits administration
• Collaborate with HR Business Partners to support payroll-related initiatives and improve the employee experience
• Manage new state and local tax registrations, monitor agency notices, and resolve payroll tax issues promptly

• Drive payroll process improvements and automation initiatives to reduce manual work
• Participate in system enhancements and conduct end-to-end testing in ADP Workforce Now

• Execute Records of Employment (ROEs) in compliance with Canadian labor regulation
• Support RRSP contributions and payroll remittances to Canadian tax agencies

• Minimum 3+ years of hands-on payroll processing experience, preferably in a high-volume, multi-state environment
• Proficiency with ADP Workforce Now (required)
• Strong working knowledge of FLSA overtime regulation
• Advanced Excel skills, including VLOOKUP, pivot tables, and data validation
• Ability to work onsite Monday–Friday

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field
• Prior payroll experience in a manufacturing or union environment strongly preferred