HSE Clerk

Other Reporting Lines:
None

The HSES Administrative Assistant is responsible for supporting the site and HSES department in meeting regulatory and compliance requirements through maintenance and coordination of various programs and systems used throughout the site with various stakeholders.

• 1. File and perform administrative audits on documents from the field
• 2. Maintain and organize confidential medical files of employees
• 3. Track and report key performance metrics on a periodic basis
• 4. Participate in HSES and site engagement and empowerment teams
• 5. Perform data entry of BBS observations and other documents into their respective systems
• 6. Organize and maintain training records through the use of the company's Learning Management System (LMS)
• 7. Assist the site with the coordination of activities such as lunch meetings, lunch and learns, cool-down days.
• 8. Assist in the initial site onboarding process
• 9. Coordinate all activities related to uniforms
• 10. Assist the site in the activities related to offboarding
• 11. Assist with the scheduling of medical appointments for return to work and injury management
• 12. Participate in HSES programs such as BBS, SCAN, and hazard reporting
• 13. Assist with the scheduling and coordination of annual physicals
• 14. Organize and maintain all HSES records electronically
• 15. Provide communication to the site about safety meetings, safety events, and other activities as needed through email, flyers and digital communications boards.
• 16. Track and report safety meeting and other HSES activity attendance
• 19. Order office supplies for site stakeholders
• 20. Obtain mail correspondence from Ketjen Security and distribute via the mail room
• 21. Manage the digital communication boards access
• 22. Maintain and organize the SDS database
• 23. Act as an accountability coordinator for headcount drills
• 24. Create purchase order request for HSES department
• 25. Maintain PO records and assist in the HSES department budget meetings
• 26. Other duties and assignments as directed by HSES Manager

• 1. Assist in the tracking of training for Brown and Root employees
• 2. Assist with the coordination of annual physicals for Brown and Root employees
• 3. Assist with the site onboarding of new Brown and Root employees
• 4. Assist with the site offboarding of Brown and Root employees

• 1. High School Diploma or equivalent required
• 2. Minimum 2 years' experience as an office clerk or administrative assistant
• 3. Excellent verbal and written communication skills, with ability to communicate effectively across all levels of the organization.
• 4. Working knowledge of personal computer software packages, such as MS Word, Excel, PowerPoint, and Outlook
• 5. SAP experience beneficial
• 6. Previous plant experience preferred
• 7. Ability to work effectively in a team environment.