Administrative Assistant

I’m partnering with a growing law firm that’s looking to add an Administrative Assistant to their Pasadena office.

They’re looking for someone who is organized, dependable, and proactive — someone who enjoys keeping an office running smoothly and is comfortable supporting leadership, coordinating schedules, assisting with HR/Admin, and being a welcoming presence for clients and visitors.

The ideal candidate is a self-starter, organized, detail-oriented, and team-focused
. You should be comfortable juggling multiple priorities, using good judgment, and taking ownership of your work. Law firm experience is a plus, but not required
.

• Provide administrative support to HR/Admin and firm leadership
• Manage the shared office calendar, including meetings, interviews, onboarding, and events
• Maintain physical and digital filing systems
• Track office expenses and assist with invoices, payments, and check processing
• Support new-hire onboarding and office preparation
• Welcome clients, visitors, and vendors
• Manage incoming/outgoing mail and deliveries
• Answer and direct calls and inquiries
• Manage office supplies, snacks, beverages, and kitchen needs
• Coordinate with building management, vendors, and service providers
• Assist with team events and internal communications
• Support company culture and community/volunteer initiatives

• 2+ years of administrative, customer service, or office support experience
• Strong attention to detail and follow-through
• Ability to manage multiple priorities and sensitive information
• Familiarity with Microsoft Office, Google Workspace, and general office tools
• Someone who takes ownership, is proactive, and enjoys being part of a collaborative team

401(k) with matching

PTO, sick leave & floating holiday