Information Management Coordinator Job Pasadena area,Texas USA,Administrative/Clerical

Company:

INEOS Oxide

Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference?

Organizational context

and job purpose

INEOS Organization:

INEOS is a global manufacturer of petrochemicals, specialty chemicals and oil products. It comprises 15 businesses each with a major chemical company heritage. Its production network spans 65 manufacturing facilities in 16 countries throughout the world. INEOS products make a significant contribution to saving life, improving health and enhancing standards of living for people around the world. Its businesses produce the raw materials that are essential in the manufacture of a wide variety of goods: from paints to plastics, textiles to technology, and medicines to mobile phones - chemicals manufactured by INEOS enhance almost every aspect of modern life.

BUSINESS

CONTEXT:

Ethylene oxide (EO) is an important building block for the preparation of a wide variety of EO derivatives (EODs), including various surfactants, as well as a host of other chemical intermediates including Glycol Ethers, Polyethlene Glycols, Ethanolamines, and Alkyl Alkanolamines.

INEOS Oxide is one of the world’s leading producers of Ethylene Oxide (EO) and Ethylene Oxide Derivatives (EODs). We currently have a total EO and EOD capacity of 920 kta spread across five different production units throughout Europe and the US. These units have leading cost economics, due to economies of scale, state-of-the-art technology, strategic locations, etc. Our EO project in the US is targeting the fast-growing merchant EO market, building on our experience and leadership position in Europe.

Purpose

of the Job:

The purpose of this position is to properly manage the systematic control of the organization’s project, engineering documents, and records management requirements in order to support Engineering, Maintenance, and Reliability requirements. This position also provides administrative support for the engineering, maintenance, and SHE departments.

The Document Control Coordinator is the responsible gatekeeper to receive and organize both electronic and hard copy files while ensuring receipt to appropriate locations and electronic document management systems and works closely with the engineering department for project work, supporting maintenance and operations.

Responsibilities And Accountabilities Accountability 1:

Records/System Management Most important activities:

Provide a records management service to organizational staff and contractors
Ensure that physical and electronic records can be identified and retrieved quickly and easily when needed
Ensure that information in records files and systems are accurate and evergreen
Ensure that records are disposed of lawfully and efficiently and in accordance with the records retention policy
Ensure records management training, policy, and procedures are accurate and followed
Ensure there is proper security and access for records and documents
Ensure document control software (SharePoint) function and perform maintenance as needed
Import and route MOCs as requested

Accountability 2:

Capital Project Closeout Most important activities:

Coordinate and assist with project closeout with engineers, and capital project
Perform quality checks on closeout documentation to ensure company and regulatory compliance
Provide quality control and review of documents submitted by engineering contractors
Perform Goods Receipt for capital invoices
Follow-up on pending closeout documentation
Provide feedback to management

Accountability 3:

Customer Service Most important activities:

Manage Engineering File Room – files, indexes, retention, etc.
Provide customer support and serve as a document research expert for…