Executive Assistant

We are building a team of trailblazers, who embody growth, impact, and excellence.

Job Description At Pinnacle, our vision is to make the world reliable, one customer at a time.

What does Reliability mean to you? For Pinnacle, reliability means our customers can trust that their facilities operate when and how they are supposed to. With a focus on data, Pinnacle drives to increase safety, efficiency, and evolve facilities to an optimized state through reliability. Pinnacle serves a variety of Industries, including:
• Oil & Gas
• Food & Beverage
• Specialty & Petrochemical
• Pharmaceutical• Mining
• Agriculture & Fertilizer
• Lumber• Water & Wastewater Rooted in exploration, we constantly seek innovative ways to enhance industrial reliability. By fostering team development and embracing growth, we deliver added value to customers, creating a lasting global impact. This commitment drives us to cultivate bold future leaders, continuously reshaping the understanding of reliability.

Innovation resides at the heart of our core values—excellence, impact, and growth—propelling us toward our vision.

Why Advance Your Career at Pinnacle?

Our people are our driving force, vital in realizing our goal of a more reliable world. We prioritize fostering professional growth, offering comprehensive onboarding, training, leadership programs, and continuous learning opportunities. At Pinnacle, you'll expand your horizons across disciplines, collaborating with diverse teams, and participating in the development of leading-edge solutions. Curiosity, engagement, and impact are celebrated traits here. We strive for excellence in everything and seek people who share this drive to join our team.

Our collaborative work environment encourages employees to develop the tools and techniques that redefine what reliability means to the industry.

Position Executive Assistant

Job Summary This is a full-time, on-site role based in Pasadena, TX for an Executive Assistant. Responsibilities include providing administrative support for multiple executives, managing their schedules, coordinating meetings, and performing a range of clerical and personal assistance tasks. The individual will handle communications, prioritize workflows, maintain organized records, and ensure seamless day-to-day operations for the multiple executives they support.

Job Duties Schedule internal customer team meetings and portfolio reviews

Manage the schedules/calendars for multiple executives including the Chief Executive Officer/Founder, the Chief Strategy Officer, the Chief Operating Officer, and other designated senior leaders

Filter and handle meeting requests for these executives, ensuring that the right people are prioritized at the right time Proactively handle lunch orders and catering, planning ahead and knowing what each executive needs before they ask Communicate outside of business hours, to ensure each executive is on time, informed and redirected as schedules change

Book and coordinate travel, domestic and international

Provide administrative support through the company’s human resources management system, including time entry, expenses, and approval workflows

Coordinate Board of Directors meeting logistics, including scheduling, travel, accommodations, meeting materials, catering, and onsite support

Handle any personal tasks requested by each executive with professionalism and discretion.

Willingly take on any additional duties as requested, while proactively identifying ways to make each executive’s life run smoother

Accountabilities/Results/Success for this role Ensures that the CEO, COO and CSO are making the biggest impacts possible in their roles by ensuring their time and resources are allocated to working on the most important and urgent…