Administrative Assistant

Responsible for providing general administrative support to Terminal.

Duties include:

• * Regulatory report submission with accuracy. Invoice preparation and entry into accounting system.
• * General Services Agreement and Work Directive preparation.
• * Inventory management including issuing, transferring and auditing stock.
• * Ordering, receiving, tracking and returning material.
• * Assist in the preparation and monitoring of O&M and Capital Budget.
• * Updating and revising various company manuals, plans and procedures.
• * Miscellaneous data entry, filing, office equipment operation and receptionist duties.
• * Monthly reporting including accruals, gas log entry, and p-card reallocations.

• Deal with a wide variety of people with tact, courtesy and professionalism
• Speak clearly, both in person and by telephone, using a high level of verbal skills
• Write effectively, and understand verbal and written communications, including but not limited to email
• Basic math skills (proficiency with MS Office, databases, Windows, Internet).
• * Good conceptual skills to quickly learn other company software.
• * Ability to effectively organize, plan, prioritize and complete work with minimum supervision. Work independently to manage tasks and timelines
• Maintain a regular, dependable attendance and high level of performance
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public
• Other daily, weekly, and monthly duties, and special projects, as assigned
• May be required to work non-traditional hours as needed
• Perform the monthly billing process, accounts receivable administration (including communications with customers regarding collections and communications of collections status to management)
• Prepare general ledger account reconciliations
  • Prepare billing and revenue related journal entries
• Coordinate revenue forecast and budget data
• Perform Ad Hoc revenue analysis and reporting
  • Comply with all KMT policies and procedure. Experience in Lawson, MAXIMO and PAWS is a plus.

Education:

• Associate's degree (A.A.) or equivalent from two-year college or Business school; or High School Diploma with two years related experience and/or training; or equivalent combination of education and experience.

Required Qualifications:

• Minimum 5 years progressive administrative experience in a fast-paced and detail-oriented office environment
• Good organizational, communication and PC skills
• Must possess and maintain a valid driver license and a driving record satisfactory to the company and its insurers (for travel, as needed)

EXPERIENCE/SPECIFIC KNOWLEDGE:

• Intermediate level of proficiency with Microsoft applications (including but not limited to Outlook, Word, Excel, PowerPoint) for the purpose of word processing, presentations, spreadsheets and information retrieval
• Strong reading, listening, administrative skills and logical thought processes with the ability to identify and resolve simple to complex issues/problems
• Ability to organize and prioritize daily work, including tracking and managing projects, data and daily work, professionally seeing such to completion, and maintain strict confidentiality
• Proven communication, oral and written, with ability to communicate with a variety of individuals and personalities at all levels internally and outside the organization
• Ability to quickly learn and consistently apply processes and procedures
• Must possess and regularly demonstrate excellent communication and presentation skills, verbal and written
• Ability to successfully perform the required and expected duties with minimal direct supervision
• Must be able to successfully and simultaneously manage multiple tasks, often under short or changing deadlines, in a…