Sr Administrative Assistant

Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.

The Administrative Assistant is responsible to provide administrative support for a diverse and highly effective team at the Pasadena location. The team includes Site Department Managers, Human Resources

personnel…along with various positions throughout the site. The role reports directly to the Plant Manager.

• Provides HR support, such as new hire onboarding / orientation, potential candidate scheduling and making interview packets, personnel folders, preparing for career fairs, and other employee related events
• Serve as Site Contact for Payroll work process and Kronos system
• Provides Accounts Payable support, to include (but, not limited to) entering purchase requisitions, goods receipt and invoice discrepancy resolution
• Oversee sites services such as coffee services, drinking water supply, office supplies, uniform rentals, and others as needed
• Manages Purchasing Card expense reports and T&E expense reports
• Coordinates plant visits; schedules meeting rooms; orders lunches for meetings as needed.
• Support employee committees and events (site or community)
• Plan and coordinate site events such as the annual holiday party, safety celebrations, and other milestone events
• Oversee site vacation calendar and assist Site Leadership Team, to include clerical task as needed
• Provides plant wide announcements and communications as needed

• H.S. Diploma with a minimum of 5 years of administrative assistant experience.
• Strong working experience with Microsoft 365
• Strong interpersonal skills to include strong verbal and written communication skills in a fast-paced environment
• Independent judgment is required to plan, prioritize, and organize a diverse workload.
• Secure confidential information as needed and display a high degree of confidentiality and professionalism in all tasks.

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• Knowledge of Ariba and SAP
• Strong experience with Kronos
• Strong experience with Success Factors

• Must be willing to wear PPE (Personal Protective equipment) including but not limited to hard hat, protective eyewear, steel-toed boots, hearing protection, Level A suit, full face respirator
• Must be able to stand, walk, sit, climb, balance, stoop, kneel, crouch, crawl, and climb stairs and ladders over 100 ft.
• Ability to follow safety protocols and standards working in a pilot plant facility with highly hazardous materials