Staff Assistant ll

Job Details
New ideas are all around us, but only a few will change the world. That’s our focus  ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.
Job Details
New ideas are all around us, but only a few will change the world. That’s our focus  ask the biggest questions, then search the universe for answers—literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission—your opportunity—is to seek out the answers that bring us one step closer. If you’re driven to discover, create, and inspire something that lasts a lifetime and beyond, you’re ready for JPL.
Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
Responsibilities:
The Environmental Assurance, Occupational Safety & Quality Assurance Business Administration Team (7011) is seeking a motivated and experienced Staff Assistant II
. The selected candidate will report to the 7011 Business Manager. The position requires adaptability and the ability to manage multiple priorities in a dynamic work environment where interruptions, changing priorities, and time-sensitive assignments are common. The ideal candidate will have previously demonstrated a strong sense of collaborative, team player philosophy, knowledge of applicable Laboratory policies and procedures, as well as excellent teaming and communication skills, professionalism, a strong work ethic, a process improvement mindset, and the ability to provide excellent customer service.

This position supports the Environmental Assurance Program Office (EAPO), Occupational Safety Program Office (OSPO), and the Quality Assurance Office (QA).
Tasks Include but not limited to:
General Support to EAPO/OSPO/QA:

• Provide administrative and office operations support to the Section Management team and multiple technical groups within the section.
• Manage multiple assignments simultaneously while maintaining accuracy, professionalism, patience, and composure in a dynamic environment with frequent interruptions and changing priorities.
• Personnel Logistics:
  Lead onboarding and offboarding activities for JPL hires and contractors, including office moves, new‑hire provision arrangements, checkpoint clearances, and Section Welcome emails.
• Assist with candidate interview coordination, including developing interview schedules, coordinating logistics, and providing administrative support throughout the interview process.
• Travel Coordination:
  Preparing complex foreign and domestic travel arrangements and generating detailed travel reports.
• Serve as a timecard Subject Matter Expert (SME)/Timekeeper and provide timekeeping guidance to personnel as needed.
• Lead UCS monitoring, updating, and cleanup
• Visitor Management:
  Processing visitor requests for US persons and foreign nationals and providing escorting duties as necessary.
• Event Planning:
  Planning and coordinating Section seminars, workshops, retreats, and social events.
• Gather input and prepare reoccurring presentations/reviews/reports (e.g. QMR, SIG events)
• Maintaining and updating Section resources, including Wiki pages, SharePoint, and Alfresco

• Support OSPO/EAPO Business Administrator on environmental permits paperwork, issuing checks…