Staff Assistant ll

#
** Job Details
** New ideas are all around us, but only a few will change the world. That's our focus  ask the biggest questions, then search the universe for answers - literally. We build upon ideas that have guided generations, then share our discoveries to inspire generations to come. Your mission - your opportunity - is to seek out the answers that bring us one step closer.

If you're driven to discover, create, and inspire something that lasts a lifetime and beyond, you're ready for JPL.Located in Pasadena, California, JPL has a campus-like environment situated on 177 acres in the foothills of the San Gabriel Mountains and offers a work environment unlike any other: we inspire passion, foster innovation, build collaboration, and reward excellence.
** Responsibilities:
** The
** Environmental Assurance, Occupational Safety & Quality Assurance Business Administration Team (7011)
** is seeking a motivated and experienced
** Staff Assistant II**. The selected candidate will report to the 7011 Business Manager. The position requires adaptability and the ability to manage multiple priorities in a dynamic work environment where interruptions, changing priorities, and time-sensitive assignments are common.

The ideal candidate will have previously demonstrated a strong sense of collaborative, team player philosophy, knowledge of applicable Laboratory policies and procedures, as well as excellent teaming and communication skills, professionalism, a strong work ethic, a process improvement mindset, and the ability to provide excellent customer service.
** This position supports the Environmental Assurance Program Office (EAPO), Occupational Safety Program Office (OSPO), and the*
* ** Quality Assurance Office (QA).
**** Tasks Include but not limited to:
** General Support to EAPO/OSPO/QA:
* Provide administrative and office operations support to the Section Management team and multiple technical groups within the section.
* Manage multiple assignments simultaneously while maintaining accuracy, professionalism, patience, and composure in a dynamic environment with frequent interruptions and changing priorities.
* Personnel Logistics:
Lead onboarding and offboarding activities for JPL hires and contractors, including office moves, new-hire provision arrangements, checkpoint clearances, and Section Welcome emails.
* Assist with candidate interview coordination, including developing interview schedules, coordinating logistics, and providing administrative support throughout the interview process.
* Travel Coordination:
Preparing complex foreign and domestic travel arrangements and generating detailed travel reports.
* Serve as a timecard Subject Matter Expert (SME)/Timekeeper and provide timekeeping guidance to personnel as needed.
* Lead UCS monitoring, updating, and cleanup
* Visitor Management:
Processing visitor requests for US persons and foreign nationals and providing escorting duties as necessary.
* Event Planning:
Planning and coordinating Section seminars, workshops, retreats, and social events.
* Gather input and prepare reoccurring presentations/reviews/reports (e.g. QMR, SIG events)
* Maintaining and updating Section resources, including Wiki pages, SharePoint, and AlfrescoEAPO/OSPO specific support:
* Support OSPO/EAPO Business Administrator on environmental permits paperwork, issuing checks (e.g. for City of Pasadena) in coordination with account payable, Prepare IOM and cover letter
* Support excavation permits paperwork
* Manage critical EAPO/OSPO staff certifications/training and renewals
* Obtaining high-level signatures (Directorate & Laboratory Deputy Director) on regulatory compliance permits & certifications
* Coordinate time critical incoming and outgoing postal mail (Invoices, Permits, etc.)
* Support Event Planning as needed:
Planning and coordinating Section seminars, workshops, retreats, social events, and NASA/NOJMO meetings/visits/audits
*
* Qualifications:

**
* Education and Experience:

Typically requires a High School diploma with a minimum of 6 years of related experience;
Associate's degree with a minimum of 1 year of related experience;
Bachelor's degree with 0
-1 year of related experience; related required training.
* Professional Expertise:
Advanced understanding of both general and detailed aspects of the staff assistant profession, including the ability to apply practical solutions to non-standard problems and situations.
* Technical Proficiency:
Proficient knowledge of the Microsoft 365 Office Suite and Adobe…