Executive Assistant

An Executive Assistant supports a CEO, Founder, Executive Chairman, or senior leadership team by managing daily operations, schedules, communications, and special projects.

• Manage executive calendars and scheduling
• Coordinate meetings, Zoom calls, and conference calls
• Prepare agendas, reports, and presentations
• Screen phone calls and emails
• Draft correspondence and professional communications
• Arrange travel, accommodations, and transportation
• Maintain confidential records and documents
• Coordinate events, conferences, and VIP meetings
• Track deadlines and follow up on action items
• Assist with budget tracking and expense reports
• Manage office operations and administrative tasks
• Serve as a liaison between executives, staff, clients, and partners
• Organize board meetings and prepare meeting minutes
• Support special projects and strategic initiatives
• Maintain databases, contact lists, and filing systems

• Coordinate sponsors, media, and celebrity guests
• Schedule meetings with partners and donors
• Assist with fashion shows, summits, and launch events
• Manage volunteer and vendor communications
• Track event registrations and guest lists
• Support fundraising and grant-related activities
• Handle correspondence for the Jade Marlin Foundation and Jade Marlin Fashion Academy

Executive Assistant to the Founder & CEO – Jade Marlin Foundation

Reports To:

Founder & CEO

Compensation:
Based on experience

Provides high-level administrative support to the Founder & CEO by managing schedules, communications, events, partnerships, and organizational operations while maintaining professionalism and confidentiality.