Laboratory Manager

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Job Summary The Endres Lab, part of Caltech’s Division of Physics, Mathematics and Astronomy (PMA), is seeking a Laboratory Manager to play a central role in the day-to-day operation of the lab. The position coordinates group administration, laboratory operations, procurement, safety, facilities, sponsored-research support, and interactions with Caltech offices, vendors, and external collaborators. The Endres Lab conducts experimental and theoretical research in quantum science.

Its experimental programs use individually controlled neutral atoms in optical-tweezer arrays to develop new approaches to quantum computing, quantum simulation, and quantum-enhanced metrology. The group includes graduate students, postdoctoral scholars, research staff, undergraduate researchers, and visitors working across physics, engineering, and computation. The role spans the administrative, financial, technical, safety, facilities, and personnel functions needed to support a complex experimental research group.

The Laboratory Manager will help ensure that laboratory and group operations run reliably, that operational needs and deadlines are addressed promptly, and that group members receive effective support. This position requires a highly organized and proactive approach, exceptional follow-through, strong communication skills, sound judgment, and a commitment to operational excellence and continuous improvement.

Essential

Job Duties Procurement, Purchasing, and Inventory Management Manage end-to-end laboratory procurement, including obtaining quotes, placing approved orders through institutional credit cards and other purchasing systems, tracking orders and vendor lead times, collecting receipts and supporting credit-card reconciliation, confirming receipt and acceptance to enable payment, resolving order issues, maintaining stocks of standard laboratory items, identifying serviceable equipment for manufacturer refurbishment or replacement, and segregating unserviceable equipment for decommission and disposal.

Financial and Sponsored-Research Administration Work with Endres Lab leadership and Caltech administrative staff to monitor expenditures, budgets, outstanding commitments, and projected needs; track grant deadlines; assist with proposals, reports, collaborations, and subaward administration; and work with Endres group members and Caltech's Office of Technology Transfer to assist with patent filings and associated deadlines.

Laboratory Operations, Safety, and Facilities Coordinate the maintenance, service, repair, installation, and documentation of laboratory equipment and technical infrastructure; serve as the laboratory's safety and facilities liaison; maintain relevant procedures and training records; support compliance with Caltech requirements; and coordinate facilities work orders and follow-up for HVAC maintenance, utilities, laboratory and office spaces, equipment installations, renovations, and related building projects.

Personnel Onboarding and Coordination Coordinate onboarding, training, access, and required documentation for new group members, technicians, student researchers, visitors, interns, and volunteers; provide oversight or operational coordination as appropriate; and help maintain a positive, inclusive, and productive group culture. Group Administration and External Coordination Organize meetings, visits, workshops, group activities, and group-related scheduling, and serve as an operational point of contact among the Endres Lab, external collaborators, vendors, and Caltech offices.

Information and Record Management Maintain organized shared resources and operational records for laboratory procedures, equipment, safety, procurement, and other group activities, and coordinate required documentation relating to research outputs, sponsor systems, and intellectual-property matters.

Basic Qualifications If you have the following in your background, then we want to hear about your interest in joining our group:

Bachelor's degree in science, engineering, business administration, operations management, or a related field.

A minimum of five years of experience supporting an experimental research…