Project Manager for Comunidades Sanadoras Project

Regular Full-Time Staff Exempt Pasadena, CA, US

Center for the Study of Hispanic Church & Community (Centro Latino)

HOURS: 30 HOURS PER WEEK

EXEMPT STATUS: NON-EXEMPT

Comunidades Sanadoras (Healing Communities) is a two-year formation initiative of Centro Latino designed to strengthen the resilience of Latino pastors and their families across Southern California, who are ministering amid the pressures of immigration enforcement, economic instability, and intergenerational strain. The project brings together twenty pastors and their family members in an in-person learning cohort that combines instruction, mentoring, coaching, peer learning, and practical application, supported by an online learning platform and renewal mini-grants.

The Project Manager is the operational backbone of Comunidades Sanadoras. This position is responsible for the day-to-day administration and implementation of the project for the full two-year grant period, working closely with the Director and Academic Dean of Centro Latino to ensure that recruitment, cohort gatherings, mentor coordination, mini-grant distribution, and reporting to the funder proceed smoothly and on schedule. The ideal candidate is highly organized, relationally warm, comfortable working with pastors and families navigating trauma, and able to move fluidly between administrative detail and in-person project facilitation.

Because this role supports pastors and families who are directly affected by immigration-related fear and family disruption, the Project Manager is expected to bring cultural sensitivity, discretion, and a pastoral posture to every interaction, while maintaining the administrative rigor required by a grant-funded project.

• Support the recruitment and onboarding of twenty Latino pastors and their family members (one to three per pastor), as well as four mentors/coaches, in partnership with the Director and Academic Dean.
• Coordinate the logistics of weekly small-group gatherings organized by geographic zone across Southern California, and of monthly cohort sessions that include family members.
• Organize site visits to exemplary ministries and coordinate the participation of guest trainers and mentors, including scheduling, materials, and follow-up communication.
• Serve as the primary point of contact for participants, mentors, and partnering churches and organizations, responding to questions and troubleshooting logistics with warmth and professionalism.
• Support participants' onboarding to the project's online learning platform and coordinate technical troubleshooting as needed.
• Assist facilitators and mentors in preparing session materials, agendas, and reflection tools for both pastor-focused and family-inclusive sessions.
• Attend and help facilitate in-person project activities, including occasional evening or weekend gatherings, monthly cohort meetings, and site visits.
• Administer pre- and post-project assessment instruments and support the collection of data for the project's participatory action research process.

• Maintain accurate participant, mentor, and partner records, including attendance, communications, and project documentation.
• Manage the application, approval, and disbursement process for the twenty participant renewal mini-grants, in coordination with OFA.
• Track the project budget and expenses against the approved two-year grant budget, including mentor/coach stipends, site visit costs, meals, and project supplies.
• Prepare regular progress updates and reports for Centro Latino leadership, and support the preparation of narrative and financial reports required by the funder.
• Coordinate meeting logistics, including venue arrangements, meals for monthly…