Facilities & Real Estate Specialist

We are seeking a detail-oriented Facilities & Real Estate Specialist for a contract/temporary opportunity in Pasadena, CA. This role supports day-to-day facilities and real estate operations across a nationwide office portfolio, helping ensure office locations remain functional, organized, and well-supported.

This is an excellent opportunity for a professional with 1 to 2 years of experience who enjoys coordinating with vendors, landlords, contractors, and internal teams. The role offers exposure to facilities management, real estate administration, utility coordination, CAM reconciliation review, and business systems such as Envoy and Net Suite. Candidates who thrive in a collaborative environment, enjoy solving operational issues, and take pride in accurate tracking and follow-through will do well in this position.

• Source, schedule, and track facility maintenance requests across nationwide office locations using Task Rabbit or similar vendor platforms.
• Set up, transfer, and close out utility accounts for office locations as needed.
• Coordinate facilities and real estate projects with landlords, contractors, vendors, and internal stakeholders from kickoff through completion.
• Review Common Area Maintenance, CAM, reconciliations and respond to landlord or vendor billing questions.
• Build and maintain Excel-based tracking reports using formulas, VLOOKUP, and pivot tables.
• Perform accurate and timely data entry, documentation, and recordkeeping in Envoy, Net Suite, or similar business systems.

• Pay rate: $25.00 to $27.00 per hour.
• Job type:
  Contract/Temporary.
• Location:
  
  Pasadena, CA.

• Coordinate facilities maintenance requests across multiple office locations.
• Manage utility account setup, transfers, and closeouts for office properties.
• Support real estate administrative tasks, including CAM reconciliation review and billing follow-up.
• Maintain tracking reports and records using Excel and business systems.
• 1 to 2 years of relevant experience in facilities coordination, real estate administration, property management support, operations, or a related field.
• Strong Excel proficiency, including formulas, VLOOKUP, and pivot tables.
• Excellent organizational skills with the ability to manage multiple locations, vendors, requests, and deadlines at once.
• Strong written and verbal communication skills for working with landlords, contractors, vendors, and internal teams.
• High attention to detail and accuracy in data entry, reporting, recordkeeping, and billing review.
• Ability to follow up proactively, track open items, and keep projects moving toward completion.
• Comfortable working with business systems for data entry and operational tracking.

• Experience using Envoy, Net Suite, Task Rabbit, or similar facilities, vendor, or business management platforms.
• Prior exposure to CAM reconciliations, landlord billing questions, utility administration, or real estate operations.
• Experience supporting a multi-location office portfolio or coordinating vendors across multiple markets.

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process,…