HR Cooridnator & Assistant

Next Level Pros / NLP Management | Pasco, WA (in office) | Full-time | Hourly, non-exempt (overtime eligible)

Pay: $24 – $30 per hour, depending on experience

I'm Sydney, Head of HR at Next Level Pros. I move fast. I need someone who moves fast with me and still gets it right. This role reports to me. We support a dozen companies and about 150 people, and are growing.

Every day has a rhythm: the same core tasks, done quickly and done right. Then there's everything else that lands on the desk. Some days you won't know what's coming. That's the job, and it's the fun part.

If you want a job that asks more of you, and keeps you busy, rather than staring at the clock- this is your seat.

• You move fast. Waiting around drives you nuts.
• You get it right. Speed doesn't excuse a wrong number or a missed form.
• You double-check details quickly, then move on.
• You want a to-do list that never runs out.
• You have a bias to action. You don't wait to be told.
• You're fine not knowing exactly what tomorrow brings.
• You keep confidential information confidential. Every time.

Next Level Pros is a family of companies in coaching, roofing, home services (electrical, HVAC, and plumbing), medical, and more. NLP Management supports those companies with the HR, operations, and back-office help they need to grow.

We care about our people, we hold a high standard, and we like to have fun doing it.

• Onboarding: offer letters from approved templates, Gusto invites, I-9s, W-4s, background checks, first-day checklists. Every new hire payroll-ready before their first pay run.
• Offboarding: final-pay checklists, access removal, equipment back.
• Inbox and calendar: work the HR inbox and my inbox, answer routine questions, send sensitive items straight to me. Keep my calendar clean, no double-booking.
• Trackers: keep onboarding, offboarding, and employee records accurate across every company. Same day, every day.
• Payroll prep: chase hours, time, and commission reports before cutoff. Flag anything missing or off. I keep approvals and the final submit.
• Document prep: offer letters, memos, notes, simple reports, job postings, interview scheduling.
• AND EVERYTHING ELSE THAT LANDS ON THE DESK
• New requests, quick fixes, events, follow-ups, whatever comes up. You grab it and run.

• Projects you'll jump into with me: an HRIS migration, our handbook and policies, and insurance consolidation across the companies.
• You'll handle sensitive information every day: pay, personal records, hiring decisions, my calendar and email. Keeping it private isn't part of the job. It is the job.

• 1+ years of HR ( preferred), administrative, executive assistant, or office experience.
• Speed and accuracy. Both. Not one or the other.
• Strong discretion with confidential employee and company information.
• Comfortable with an HRIS or payroll system, and quick to learn new ones.
• Skilled in Google Workspace (Gmail, Calendar, Drive, Docs, and especially Sheets).
• Clear, direct, professional writing.
• You track every deadline and close every loop.
• Comfortable with Ai tools, including:
  Grok Bot & Claude

• HRIS experience (Gusto & Rippling a plus)
• Experience with Form I-9s, background checks, and new-hire paperwork.
• Experience supporting an executive's calendar and inbox.
• Experience in construction, trades, home services, or healthcare.
• HR coursework or certification (for example, aPHR or SHRM-CP), or real interest in growing in HR.

• Schedule:
  
  Typically Monday–Friday, 8:30 AM – 5:00 PM PT, with a 30-minute lunch break
• Location:
  
  In office at 5715 Bedford St, Pasco, WA 99301 (not remote)
• Overtime is not part of this role unless approved in writing…