Chief Deputy Clerk

The Chief Deputy Clerk assists with creating short and long term goals and provides supervisory and operational administrative services in support of the defined goals and objectives of the Clerk’s Office. This position plans, organizes, and manages the operations, facilities, equipment, materials, technology, tools, policies, procedures, documentation, communication, coordination, and assigned employees, according to current department and County practices, ensuring all statutory and defined functions of the office are accomplished.

• Project management and maintenance of statewide case management and document management system to ensure system reliability and proper replication/data exchange to collaborating state systems, law enforcement and the judiciary.
• Develops, administers, and monitors accurate, realistic, and fiscally sound Clerk’s budget, performs fiscal operations, including departmental payroll, procurement, monitors and balances Clerk’s trust and investment accounts, oversees annual escheatment process for civil and restitution funds held in trust, provides monthly revenue, expenditure performance analysis, and cash flow forecasts for three budgets, according to current department and County practices, ensuring alignment with department goals and objectives and in compliance with Franklin County standards and practices.
• Monitors, reports, interprets, communicates, and recommends, makes and/or leads changes to policy, procedure, or programs due to new trends, innovations, federal, state, and local rules, laws, regulations, legislation, codes, and ordinances as they relate to the assigned areas and responsibilities.
• Manages the creation, development, and maintenance of systems and records including files, lists, logs, and other record keeping systems utilizing computerized and manual systems that provide for proper evaluation control, and documentation of assigned operations according to current department and County practices. Ensures records are accurate and available for annual audit and destroyed in accordance with current mandated retention schedule.
• Manages and ensures the security of all items identified and offered into evidence, oversees the return and/or destruction of exhibits including, but not limited to, weapons, drugs, drug paraphernalia, bio-hazards, blood and explicit photographs.
• Coordinates transfer of electronic and physical historical court records to secure storage and/or Washington State Archives.
• Recommends and leads changes to written policies, procedures, manuals, forms, workflow documents, recordkeeping, facilities, or equipment to ensure efficiency, effectiveness, and compliance.
• Pursues self-development and continuing development of skills and knowledge by attending ongoing educational workshops, reviewing professional or technical publications, and establishing personal networks.
• Develops, implements, monitors, evaluates, and makes improvements to the performance standards, processes, policies, procedures, systems, technology, forms, workflow, and recordkeeping to ensure efficiency, effectiveness, and compliance.
• Plans, organizes, directs work assignments and schedules for departmental employees, evaluates progress, and shifts priorities for the programs, plans, requirements, and administration of services for the Clerk’s office in accordance with related codes, ordinances, regulations, laws, and County guidelines, ensuring work is completed in a safe, efficient, and timely manner. This work includes the activities according to current department and County practices.
• Participates in Clerk's office staff selection activities, provides recommendations on candidate selection, employee promotion, transfer, and discipline as…