Administrative Support Officer

Job Responsibilities

• Handle incoming phone calls, walk‑in enquiries, messages and follow‑up matters.
• Attend to student and staff enquiries and support attendance‑related administrative matters.
• Maintain records of loan items, manage incoming mail and distribute correspondence.
• Provide general administrative support to School Leaders and Administration Managers.
• Collate data and prepare basic Excel charts, tables, reports and presentation materials.
• Assist with examination administration, including checking attendance records and coordinating logistics.
• Support school programmes and events through the preparation, distribution and collection of materials.
• Prepare and display signages, posters, notices and directional materials.
• Perform other administrative duties as assigned.

Job Requirements

• Minimum GCE O‑Level or Nitec qualification.
• Good communication and interpersonal skills, with a service‑oriented approach.
• Organised, meticulous and able to maintain accurate records.
• Proficient in Microsoft Office, particularly Word and Excel.
• Able to multitask, prioritise tasks and work independently or as part of a team.
• Demonstrates initiative, responsiveness and discretion when handling information.
• Comfortable interacting with students, staff, parents and members of the public.
• Previous administrative or reception experience, preferably in a school setting.
• Basic poster and signage preparation skills would be an advantage.

1 year contract - subj to extension of 1 year (Jan 2027 to Dec 2027)

Mondays to Thursdays: 7:30am to 5:00pm, inclusive of 1hr lunch break
Fridays: 7:30am to 4:30pm, inclusive of 1hr lunch break
Service not required on Saturdays, Sundays and gazetted public holidays

** We regret to inform only shortlisted candidate will be notified.