Executive- Nursing Nursing Home

Provide secretariat support to meetings related to the nursing department and RCD level committee(s). The Secretariat role includes but is not limited to:

• a. Scheduling of meetings
• b. Creation and sending of invitations for meeting and monitoring of responses
• c. Agenda setting with Nursing leaders and slides preparation if required
• d. Logistics set up
• e. Attendance taking
• f. Minutes writing or notes taking when required
• g. Tracking of action plans, if required
• h. Support policy reviews i. Track and maintain accurate records for reporting to Clinical Governance Committee, when required
• 2. Keep accurate and up-to-date records required for regulatory and organisational compliance and audit(s)
• 3. Assist Nurse Managers in managing dormitory list and any other databases, including but not limited to formatting and printing of materials
• 4. Liaison between nursing and external clinical service provider(s) for scheduling and billings
• 5. Assist in the procurement of medications and billings from vendor(s)
• 6. Liaise between Nursing and Operations to arrange transport for medical appointments
• 7. Develop and prepare resident related administrative information and collaterals
• 8. Maintain sufficient stationery and laboratory supplies for residence levels
• 9. Manage archival of medical records for all death/discharge cases
• 10. Initiate, drive or support nursing home quality improvement, including process innovation and care model-related initiatives
• 11. Drive standardisation and process improvement in nursing admin processes across all nursing homes and represent nursing admin group at Division/Organisation level system implementation or testing
• 12. Support Nurse leaders in the orientation of new nursing staff, and creation of IT accesses for nursing staff
• 13. Maintain and issue lockers to nursing staff, where required
• 14. Be the learning Coordinator for the nursing home, including maintenance of training and certification records
• 15. Collate nominations for training and correspond with nursing homes and/or external parties on course administration, including CPE points recreation.
• 16. Plan and coordinate division-wide training sessions with vendors
• 17. Collect, report, disseminate and follow-up on attendance, quizzes and course evaluations
• 18. Assist in student placement and logistics required, when required
• 19. Assist in the collation of clinical quality indicators for reporting and presentation
• 20. Support the continuous review of Incident Reporting format to ensure coverage of emerging or operational risks identified on the ground
• 21. Submit all incident reports through Corporate Incident & Risk Management Portal

• Possess Diploma or Degree in any discipline
• Knowledge in a healthcare setting would be an advantage
• Minimum 2 years of experience in administrative support
• Proficient in Google Workspace (e.g. Google Docs/Sheets/Slides, Gmail)
• Be detail-oriented and meticulous
• Have good communication skills (oral and written)
• Able to work independently
• Be a team player, open to task-switching to support the business needs
• Be resourceful and self-directed to act on tasks