Accounting Clerk; AP​/AR; Part-Time

Job Title:
Accounting Clerk (AP/AR)

Reports To:
Controller

Supervises:
None

Overtime Status:
Nonexempt (Hourly)

Location: 2910 Limestone Way, Paso Robles, CA 93446

Standard

Hours:

Must be available for a 4-6-hour shift on either Thursday or Friday. Remaining hours can be scheduled flexibly during regular business hours based on the candidate’s availability

FT/PT:
Part-Time, 16-18 hours/week

Pay Range: $25.00 - $30.00 per hour

Last Updated:
October 2026

The AP/AR Clerk supports the financial operations of ONX Wines by managing the daily processing of accounts payable and accounts receivable transactions. Reporting directly to the Controller & HR Liaison, this position ensures that vendor invoices, customer billing, payments, and deposits are recorded accurately, processed on time, and supported by complete documentation.

This role is a key member of a small accounting team and plays an important part in maintaining the accuracy and integrity of company financial records. The AP/AR Clerk assists with bank reconciliations, daily cash and credit card balancing, and the month end, quarterly, and year end close process, while upholding the internal controls and quality standards established by the Controller.

• ? Process vendor invoices accurately and on time, including matching invoices to purchase orders and coding expenses to the correct general ledger (G/L) accounts.
• ? Set up and maintain vendor records, including required tax and insurance documentation.
• ? Prepare and perform scheduled check runs and other vendor payments for Controller review and approval.
• ? Monitor open payables to ensure vendor balances are current and payments are made according to terms.
• ? Research and resolve vendor inquiries, invoice discrepancies, and statement differences.
• ? Assist the Controller with annual 1099 reporting by maintaining accurate vendor tax information throughout the year.

• ? Prepare and issue customer invoices and record revenue accurately in the accounting system.
• ? Set up and maintain customer accounts.
• ? Apply customer payments and prepare bank deposits.
• ? Monitor open receivables and follow up on past due balances to keep accounts current.
• ? Perform general account research and resolve customer billing questions.

• ? Balance prior day cash, check, and credit card receipts.
• ? Assist with daily bank reconciliations and identify and research variances.
• ? Ensure all deposits and disbursements are recorded promptly and supported by appropriate documentation.

• ? Assist with month end, quarterly, and year end closing activities as directed by the Controller.
• ? Prepare AP and AR aging reports and supporting schedules.
• ? Support the Controller with requests from external accountants related to tax preparation, financial reviews, and audits.

• ? Follow established accounting policies, procedures, and internal controls.
• ? Maintain organized, complete, and confidential financial files and records.
• ? Recommend improvements to AP and AR processes that increase accuracy and efficiency.
• ? Support special projects and other accounting duties as assigned by the Controller.

• ? Must be 21 years of age.
• ? Working knowledge of basic accounting principles, including debits, credits, and general ledger coding.
• ? Proficiency with accounting software and Microsoft Excel (sorting, filtering, formulas, and basic reconciliations).
• ? Strong attention to detail and a high degree of accuracy with numbers.
• ? Strong organizational and time management skills, with the ability to meet recurring deadlines.
• ? Ability to maintain confidentiality and…