Secretary Category

1400.2XX03 - JOB DESCRIPTION - SECRETARY, CATEGORY 7

Section:
Administration Date Created:
November 2024 Date Edited:
November 2024

Title:

Secretary, Category 7

Reports To:

Building Principal or Department Administrators

Position Summary:

Responsible for performing high level secretarial, clerical and administrative duties for department manager or school principal, and provide secretarial assistance to other supervisory, professional or administrative personnel within a department or school.

Work Year: 10 or 12 months (specific to the position)

Work Hours:

Monday through Friday. Specific work hours will be established to best support the respective needs of the position’s placement. Work hours are subject to change at management’s discretion to best support District needs.

FLSA Status:
Exempt

Bargaining Unit: EBEA

Pay Grade:
Clerical Guide

• 1. Minimum of a high school diploma;
  Associates Degree and previous secretarial experience preferred.
• 2. Demonstrate strong ability to communicate effectively in English, both orally and in writing, using proper grammar and vocabulary.
• 3. Troubleshooting:
  Be able to find the root cause of issues and think logically about solutions.
• 4. Critical Thinking:
  Think critically in their process of task management. This individual must discern how to prioritize tasks.
• 5. Knowledge:
  Be able to read and comprehend information, compose a variety of documents, and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: a thorough understanding of applicable laws, codes, rules, regulations and safety standards related to child care, and the New Jersey Department of Education's Preschool Teaching and Learning Standards and the Preschool Implementation Guidelines, scheduling;
  
  concepts of grammar and punctuation; technical skills, web-based programs; understand District organization, operations, policies and objectives; apply appropriate codes, laws, regulations, policies and procedures; operate a computer and assigned software and maintain records and prepare reports.
• 6. Ability:
  Be able to effectively plan, organize, and oversee work programs, including monitoring of work schedules and work performance; classify data and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups;
  
  and work with a variety of data. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapt to changing work priorities; display tact and courtesy; establish and maintain effective working relationships;
  
  maintain confidentiality; meet deadlines and schedules; set priorities; work as part of a team; facilitate unit and department goals and objectives; maintain consistent and punctual attendance; communicating with diverse groups; meeting deadlines and schedules; ; working independently and with interruptions; and, complying with Board of Education policies and regulations.
• 7. Be self-driven, possess excellent initiative, integrity, and good moral character.
• 8. Possess ability to work effectively and efficiently alone, and cooperatively with other personnel.
• 9. Exhibit personality traits that demonstrate interpersonal skills that relate well to students, staff, administration,…