Human Resources Coordinator

The HR Coordinator will play a key role in supporting the day-to-day HR operations of an Infrastructure Services organization, with primary responsibility for new hire onboarding and orientation, maintaining the Human Resources Information System (HRIS), managing Form I-9 compliance, and processing office orders/supplies. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Onboarding & Orientation

• Coordinate and lead new hire onboarding, including scheduling, paperwork, and welcome materials
• Conduct new employee orientation sessions covering company policies, benefits, and culture
• Partner with hiring managers and IT to ensure new hires have equipment, system access, and workspace ready on day one
• Serve as the primary point of contact for new employees during their first weeks
• Track onboarding completion and gather feedback to improve the process

HRIS Administration

• Maintain accurate and up-to-date employee records in the HRIS
• Process new hire, termination, and change-of-status transactions
• Generate HR reports (headcount, turnover, compliance) as requested
• Audit data regularly to ensure accuracy and compliance
• Serve as a resource for employees and managers on HRIS self-service functions

I-9 & Compliance

• Complete, verify, and maintain Form I-9s for all new hires in accordance with federal requirements
• Monitor expiration dates and re-verify work authorization as needed
• Maintain organized, audit-ready I-9 files
• Stay current on changes to I-9 and E-Verify requirements

Office Administration

• Process and track office supply orders and vendor requests
• Maintain relationships with office vendors and suppliers
• Monitor inventory levels and budget for office supplies
• Support general office operations as needed

General HR Support

• Assist with HR projects, events, and initiatives as assigned
• Respond to employee inquiries regarding policies, procedures, and benefits
• Support recordkeeping and filing in compliance with company and legal standards
• Maintain confidentiality of sensitive employee information

Required

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent work experience)
• 1–3 years of experience in an HR support, coordinator, or administrative role
• Working knowledge of I-9 compliance and employment verification processes
• Experience with HRIS platforms (e.g., ADP, Workday, UKG, Paycom, or similar)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to handle confidential information with discretion

Preferred

• Experience in the construction, infrastructure, or engineering services industry
• SHRM-CP, PHR, or equivalent certification (or in progress)
• Familiarity with E-Verify systems
• Previous union experience

• Organization & Time Management
• Customer Service Orientation
• Attention to Detail
• Discretion & Confidentiality
• Multitasking in a Fast-Paced Environment

• Knowledge of federal and local labor laws and requirements
• Knowledge of E-Verify and related processes
• Knowledge of general Human Resources practices, including onboarding, terminations, and changes of status
• Skilled in data entry, document management, and auditing practices
• Skilled problem solver
• Ability to communicate both verbally and in writing to diverse audiences
• Ability to receive direction in both verbal and written forms
• Ability to maintain confidentially
• Ability to stand, bend, lift up to 25 pounds, and twist as needed

All applicants who are offered employment with Thayer Power & Communication Line Construction Co., LLC (TPC), will be…