Judges Secretary

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $58,325.74 to $79,981.64 for Schedule A, and $58,325.74 to $75,982.55 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater.

Judiciary employees hired prior to August 21, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after August 21, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Passaic Vicinage of the Superior Court of New Jersey is seeking a well‑organized, detailed oriented individual with excellent interpersonal and communication skills to support the Assignment Judge. The selected individual must have strong typing, technical, and administrative skills.

• Conforming judge's orders and decisions and maintaining the workflow in/out of judicial chambers.
• Proofreading typed material for accuracy and correct punctuation, spelling, and grammar.
• Scheduling and calendaring court and Administrative Office of the Courts events, such as case management conferences, settlement conferences, committee and administrative meetings, and other matters.
• Coordinating and communicating the judge's schedule with vicinage and division administration and case management personnel.
• Preparing and submitting local and state reports.
• Managing incoming and outgoing communications, including mail, telephone calls, case conference calls, and follow‑up of same; and procuring supplies, equipment, and inventory for chambers.
• Possessing strong computer skills needed for information processing using Judiciary‑wide computer systems, which will include data entry into a division's mainframe system, preparing documents such as orders and judgments, moderating virtual court events, and formatting and typing judicial opinions and other legal documents.
• Composing routine correspondence, such as form letters or standard replies to inquiries, preparation of bench reports.
• Composing non‑routine correspondence; and any additional duties as required and assigned.
• Recording, storing, updating, and preparing documents, files, and materials for scanning or retrieval, ensuring accurate and organized recordkeeping through established tracking systems.
• Filing records, reports, forms, letters, and other documents, including confidential documents.
• Providing information to judges, attorneys, community organizations, and Administrative Office of the Courts staff as directed.
• Maintaining and updating accurate digital records, files, or logs as required.
• Delivering quality customer service to both internal and external court users.

Four (4) years of experience in an office environment performing a variety of clerical and support services to include keyboarding and two or more of the following: document or information processing, transcribing information, reconciling balances or accounts, scheduling meetings or appointments.

Subst…