Administrative Assistant

Overview

Take advantage of our new sign-on bonus! Center for Family Services is a place where you can be part of a dynamic, top workplace team dedicated to improving lives. When you apply and get hired, you are eligible for a $500 sign-on bonus.

Location: Paterson, NJ

Job Type/Status: Full-Time (The hours of this position are Monday 11am-7pm, Tuesday 11am-7pm, and Wednesday 12pm-8pm, Thursday 12:30pm-8pm, and Friday 10am to 6pm.)

Salary: $42,000 per year

Duties and Responsibilities:

• Comply with funding source, contract and or program s Annex A
• Complete required documentation within established time frames per Federal, State, County, and agency regulations, policy and procedure
• Core Responsibilities for
  
  Job Role /Sector:
  • Greets all persons coming to the office, informs counselors of the arrival of clients and follow front desk protocol.
  • Provides telephone coverage for office, including transferring and taking messages.
  • May coordinate scheduling and room assignments.
  • Performs clerical tasks as needed for the program, including data entry, report generation, billing functions, and word processing, compliance and insurance processing, etc.
  • May provide training and technical assistance to other support staff regarding general office systems, client information systems, and management information systems.
  • May maintain forms and supplies for the program or entire building.
  • Monitors general building maintenance and may arrange repairs.
  • Gives administrative support to senior staff
  • Provides leadership to staff and promotes a sense of agency with co-workers and staff and communicates in a way that supports the Agency s mission and values.
  • Must be sensitive to and handle all confidential information accordingly
  • Responsible for cyclical, transactional tasks as well as special projects assigned by director
• Assist the Program Supervisor with data entry
• Perform chart audits for quality assurance
• Perform monthly vehicle inspection and send results to Fleet Manager (if applicable)
• Oversees vehicle repair and maintenance (if applicable)
• Coordinates transportation of materials to the office (e.g. donations and drives).
• Community outreach

• High School Diploma.
• Excellent clerical skills and computer literacy.
• Ability to communicate well over the telephone.
• Must be punctual and reliable.

At the Center for Family Services, our employees are our greatest resource, and we are committed to investing in our staff. We offer a competitive benefits package as well as ongoing resources that will support staff on their personal and professional journey.*

• Excellent paid time off (PTO) program, including vacation, sick, personal, and holiday
• 401k Plan
• Medical insurance plan options
• Prescription Insurance
• Life Insurance
• Flexible Spending Accounts
• Health & Wellness Activities
• Ongoing Training & Professional Development Opportunities
• Opportunity for advancement

Apply and get hired at Center For Family Services, a leader in the non-profit sector and named as a top workplace in the region since 2010. As part of our team, you will be recognized as our most valuable resource. Our staff balance best practices with personalized care. Together, our team makes a positive difference in the lives of people in need.

If you re interested in a rewarding career, Center For Family Services is a great place to grow as a professional. For more information about our top workplace, please visit the Center For Family Services website terffs.org.

Disclaimer Many positions require motor vehicle record evaluations and medical clearances. Center For Family Services is an equal opportunity employer offering competitive salaries and excellent benefits packages.