Office Manager

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• Location:
  
  College Achieve Paterson Charter School
• Closing Date:
  11/23/2026

Office Manager

Organization: College Achieve Public Schools

District: College Achieve Paterson Charter School

Location: Paterson, NJ 07502

About College Achieve Public Schools

College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success. Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world. We believe in high expectations, a supportive environment, and providing every teacher with the tools to succeed.

Position Overview

We are seeking a dynamic and passionate 12-month Office Manager to join our team.

Under the direct supervision of the principal or other school administrator, the Office Manager provides clerical, secretarial, and administrative assistance to school administrators at a school site; conveys information regarding school functions and procedures; supports the broad array of services provided to students, parents, instructional and support employees; and coordinates the work of other school clerical employees.

Key Responsibilities

Administrative & Clerical Support

• Composes documents (e.g., notices, correspondence, bulletins, reports, newsletters, handbooks) for the principal or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, and events.
• Maintains the daily, weekly, and monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, and meetings.
• Assists in planning and scheduling school events and activities and maintaining the calendar of school and student events for the purpose of coordinating and scheduling events such as orientation, open houses, field trips, sporting events, assemblies, and conferences.
• Maintains documents, files, and records for the purpose of providing up-to-date references and an audit trail for compliance.
• Prepares purchase orders for submission to the school district's accounting/finance office.
• Maintains inventories of supplies and materials for the purpose of ensuring item availability.

Office Operations & Communication

• Assists visitors to the office, including students, parents, substitute teachers, and others.
• Answers telephone calls and provides information and assistance to callers.
• Distributes incoming mail appropriately and sends outgoing mail.
• Schedules appointments with students, parents, teaching staff, or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing matters to appropriate personnel for resolution.
• Responds to inquiries from students, parents, and employees by providing information, facilitating communication among parties, and/or providing direction.
• Registers new students, ensuring forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).

Coordination & Staff Support

• Serves as a liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries and activities.
• Supports, guides, leads, trains, and coordinates the work of school…