Private Event Sales Coordinator

Position Summary

The Private Event Sales Coordinator is responsible for generating, managing, and executing all private small and medium event bookings at the stadium. This role focuses on driving revenue through rentals for corporate meetings, banquets, community gatherings, concerts, social functions, and specialty events. The Private Event Sales Coordinator serves as the primary point of contact for prospective clients—from initial inquiry through event completion—ensuring a seamless and memorable experience while supporting Centreville Bank Stadium’s overall event strategy and brand standards.

• Proactively identify and secure private event business through outbound sales, networking, industry events, and community partnerships.
• Respond promptly to inbound leads, conduct site tours, prepare proposals, and negotiate pricing in alignment with stadium policies.
• Maintain an active sales pipeline using event sales software; meet or exceed quarterly sales targets.

• Work with clients to understand event goals, budgets, timelines, and logistics, ensuring all expectations are met.
• Coordinate event details with internal departments including operations, catering, security, facilities, parking, and A/V teams.
• Prepare event orders and final invoices.

• Maintain accurate records of contracts, event files, insurance certificates, and payment schedules.
• Support the creation of marketing materials, venue rental packets, and promotional campaigns.
• Assist in forecasting revenue, preparing reports, and recommending improvements for event procedures and pricing structures.

• Customer Service Excellence
• Problem Solving
• Collaboration & Teamwork
• Multi-tasking Under Pressure
• Professionalism & Confidentiality

• Bachelor’s degree in hospitality, Business, Marketing, Sports Management, or related field; or equivalent experience.
• 1–3 years of experience in event sales, venue coordination, hospitality, catering, or entertainment venues.
• Strong communication and interpersonal skills; confident presenter and negotiator.
• High attention to detail with proven organizational and time-management abilities.
• Ability to work evenings, weekends, and event days as needed.
• Proficiency with sales and event software.

• Experience in a stadium, arena, hotel, convention center, or similar large-scale venue.
• Knowledge of catering operations, A/V setups, and event production basics.
• Working knowledge of local and regional markets, venue operations, and special event industries.
• Respond quickly and effectively to changing trends and circumstances; embraces change.
• Excellent communication and interpersonal skills, with the ability to build rapport and trust with clients.
• Diplomatic, tactful, customer-focused with a professional phone manner and ability to interact with a variety of clients.

Fast-paced environment with frequent event-related work outside standard business hours. Physical requirements may include walking long distances, standing for extended periods, and light lifting during event setups.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.