Human Resources Liaison

This position assists the Sheriff’s Office (S.O.) in staffing vacant positions, recruitment services, and community outreach. The position provides consultation/information regarding County and S.O. policies, procedures, rules, and regulations to management and employees. The position is responsible for ensuring employee information in the Spillman System is established, maintained, and accurate.

This position does not supervise other employees.

• Coordinates S.O. staffing process; screens applicants for minimum qualifications; processes S.O. applications; assists in creating applicant questions; schedules and participates in interviews; conducts criminal and employment background checks, records checks with law enforcement agencies; and FBI/DPS finger print clearance cards. (20%)
• Assigns Deputy and Detention applicants for salary step placement;
  Receives salary and hire date information from Human Resources Department for Administrative employees. Completes Personnel/Payroll Authorization forms ensuring that the information is submitted timely; prepares Personnel/Payroll Authorization forms for S.O. personnel actions including new hires, rehires, salary increases, terminations, etc.; resolves issues regarding actions with Bureau Commanders, Human Resources Department and Payroll Department. (20%)
• Coordinates S.O. pre-employment drug, psychological, medical, polygraph and Computer Voice Stress Analyzer (CVSA) testing program; ensures accuracy and confidentiality of information; schedules testing appointments with applicants; monitors test results and advises administration, as necessary, of negative outcomes. (20%)
• Prepares candidate offer letters and insures new hire packets are completed; submits all employment paperwork to Human Resources; creates exit interview letters and processes termination materials. Coordinates and completes the issuance, tracking, and maintenance of employee administrative tools and assigned resources, including identification/access cards, keys, credit cards, cellular phones, equipment, and other necessary administrative items. Ensures employees receive required resources in a timely manner and maintains accurate records of items issued, returned, replaced, or deactivated.
  
  (10%)
• Maintains personnel, medical, training, and internal investigation files of S.O. staff. Coordinates and assists with Arizona Peace Officer Standards and Training Board (AZ POST) audits. Performs accurate data entry into Spillman database. (10%)
• Provides information on rules, regulations, policies, and procedures in response to questions or requests from S.O. employees, administration, or Bureau Commanders regarding staffing. (10%)
• Provides administrative and operational support for professional standards investigations, ethics complaints, disciplinary documentation, and related administrative processes. (10%)
• Performs other duties as assigned.

This position has no responsibility over any types of budget.

This position provides project research and support on process improvement projects.

This position trains colleagues, explains County procedures or processes, conducts and participates in meetings, and gives presentations.

This position creates or edits documents, internal memos, emails, formal letters and reports.

Interacts extensively with employees, customers, the general public, vendors, regulatory bodies, and other groups and/or individuals and Institutions over the telephone, by email, and/or in person.

Frequently (More than 25% but less than 40% in a…