Scheduler, Administrative​/Clerical

Scheduler and Business Office Admin Support - Full Time Harriet and Ralph Kaplan Estates Position Summary

The dual purpose of this job position is to ensure appropriate scheduling of all licensed and non-licensed nursing staff to cover shifts 24 hours per day, 7 days per week and to ensure the completion of resident monthly billing functions.

Hours: Full time / 37.5 Hours (Monday-Friday)

• Rewarding job within an outstanding and recognized organization
• Great working environment in our state-of-the-art facility located on Lynnfield St
• Health, Dental and Vision Insurance
• Company-funded Life Insurance Policy
• Voluntary STD, LTD, Accident, Critical Illness Insurance
• 403(b) Retirement Savings
• Flexible Spending Account
• Paid time off, vacation and sick time
• Paid Birthday
• Free Meals
• Free Parking
• Tuition reimbursement
• Inclusive company culture

• Ensure adequate licensed and non-licensed nursing staff to meet CJL staffing patterns and federal and state requirements;
• Review, record, and manage requests for time off in accordance with CJL's policies and procedures;
• Maintain staff attendance records;
• Update staffing sheets on an ongoing basis;
• Replace any call-outs as soon as possible;
• Monitor schedules to ensure that overtime is not incurred without the prior approval of the Administrator
• Track annual staff education needs for resident care department
• Oversee scheduling of residents for onsite specialist visits (podiatry, dermatology, dentist)
• Assist with weekly payroll
• Complete and submit monthly ancillary billing charges for residents
• Submit monthly LTC insurance claims
• Provide correspondence to residents and families regarding rent increases, payment reports for tax purposes, monthly invoices etc...
• Field calls related to resident billing and monthly invoices

• Must have computer experience;
• Experience as a scheduler in a health care setting preferred;
• ADP experience preferred;
• Must possess outstanding organizational skills;
• Must be able to interact effectively and professional with residents, family members, visitors, governmental agencies/personnel and other staff members

Chelsea Jewish Lifecare is an equal opportunity employer. All qualified individuals will be considered for employment without regard to race, color, religion, gender, sexual orientation, sexual identity or expression, genetics, national origin, age, disability, pregnancy, political affiliation, veteran status or any other status that is protected by local, state or federal law.