Accounting Specialist

Accounting Specialist

• Setting up new customers, ensure onboarding documentation is complete by CSR's
• Work with CSRs to ensure the accuracy of all work orders promptly
• Preparing and mailing invoices and or special reports to customers
• Process credit card payments and posting cash receipts to customer accounts
• Organizing and filing deposit receipts for paid invoices
• Preparing reports on delinquent accounts and customer payment profiles
• Reconciling cash receipts and deposits
• Other administrative task related to Customer Services as assigned.

• Setup new vendors, collect necessary documents, i.e., contact, remittance information, contact number, tax documents, etc.
• Updating and keeping vendor records of expenditures
• Posting all vendor invoices, ensure proof of deliveries prior to entering charges
• Reconciling, processing, and posting vendor credit card charges
• Post and reconcile ACH payments
• Ensuring that all payments processed prompt following company policy
• Resolving payment discrepancies and disputes on behalf of the company
• Reconcile vendor statements monthly
• Organizing and filing weekly checks for paid vendor invoices
• Distribute incoming daily mail and process to the proper departments accordingly

• Process monthly journal entries
• Reconcile general ledger accounts
• Reconcile credit card statement
• Reconcile multiple bank statement
• Participate in month end closing reporting

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