Office Manager

Department Human Resources Location Pearland TX Flsa Status Non-Exempt work schedule Standard schedule is Monday through Friday.

• Be accountable for day-to-day operations of the Pearland office as the single point of contact for facilities, supplies, shipping, receiving, and visitor needs
• Greet and assist visitors, clients, vendors, and employees with a professional, welcoming presence
• Answer and route phone calls and general inquiries, and maintain visitor sign in and badge procedures
• Receive, inspect, log, and distribute incoming deliveries and packages
• Prepare and track outgoing shipments and courier requests
• Maintain stock of office, break room, and safety supplies, and reorder before items run low
• Keep accurate inventory and receiving records and report discrepancies promptly
• Keep the break room, kitchen, conference rooms, and common areas clean, stocked, and organized
• Coordinate with building management, janitorial, and maintenance vendors on repairs and service needs
• Report and follow up on facility, safety, and security concerns
• Support emergency readiness, including first aid and fire safety supplies, evacuation procedures, and drills
• Schedule and prepare conference rooms and coordinate meetings, catering, and events
• Support timekeeping, expense reporting, and document filing as needed
• Maintain vendor contacts and office service agreements
• Partner with the Pasadena corporate office and HR on onboarding logistics for new hires, including equipment, access, and workspace setup

• High school diploma or equivalent required; associate degree or relevant coursework preferred
• Five or more years of office management, administrative, or facilities experience
• Experience with shipping, receiving, and inventory or supply management
• Manage communication with the leasing agent on office hours to ensure the A/C is on when we need it outside of normal office hours
• Proficiency in Microsoft 365, including Outlook, Excel, and Teams
• Strong organization, time management, and follow through
• Clear, courteous communication with people at every level
• Operational ownership: responsible for outcomes, anticipates needs, and follows issues through to resolution
• Service oriented mindset: professional, pleasant, and dependable with visitors, clients, vendors, and employees
• Capable of working independently: sets priorities, makes sound decisions, and keeps the office running as the only administrative resource onsite
• Experience in construction, engineering, or industrial settings is a plus, but not required

• Occasionally lift objects weighing up to 25 pounds
• Sit for long periods of time
• Occasionally stoop, kneel or crouch
• Use hands and arms to reach for, grasp and manipulate objects
• Stand and walk while receiving, stocking, and moving supplies

Most work time is spent in an office environment, with regular activity in a light warehouse and receiving area.