Contract Administrator

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Pearland, TX, US

2 days ago Requisition

Under the direction of the Chief Administrative Officer, the Contract Administrator is responsible for monitoring the overall process of contract initiation, review, execution, and confirmations.

• Review, interpret and accurately describe modifications to standard and non-standard services contracts
• Compare contract scope to proposal to ensure consistency
• Flag any concerns or discrepancies in contracts for further review and approval
• Assist with customer accounts with varying and demanding service requirements.
• Ensure the proper approvals are collected on contracts in line with company policies.
• Follow-up on contracts to ensure proper execution within two weeks of mailing to the customer
• Maintain and track status of contract documents.
• Coordinate with customers to ensure contracts are executed prior to service
• Create and maintain Schedule of Values for each contract
• Scan, log, and/or file all contractual documents and correspondence
• Partner with customers to implement e-contracting for applicable services
• Request Certificates of Insurance from insurance agency, as needed
• Create and renew subcontracts including Certificates of Insurance, Workers’ Compensation checks, etc.
• Calculate credit exposure and gather approval from required parties.
• Maintain accurate rates, points, contract volumes, and other pertinent information in transactional database
• Work with customers on creating capacity release transactions online and awarding releases.
• Partner with customers on processing name changes and assignments
• Coordinate with multiple departments to provide internal and external customers with information regarding invoicing, contractual data and other ad-hoc reports
• Act as point of contact for customer and commercial questions related to obtaining service, contract interpretation, regulations, policies and procedures

• High School diploma or equivalent required

• 3 to 5 years of similar or related experience
• Construction experience is a plus
• Legal background is a plus
• AIA Contracts preferred

• General understand of contractual agreement types, contract verbiage and the underlying economic value of products, services, risks and obligations.
• Excellent written, verbal and communication skills.
• Detail oriented with excellent organization skills.
• Proficient in working with Microsoft Office Products.
• Strong analytical and customer service skills

• 100% Office Setting, including sitting, some bending, walking and viewing.