Compliance Administration Support Coordinator

Location: Camberwell

Here at Zeta Compliance Services, we’re seeking a consummate and highly competent administrator who will sit in the role of Compliance Administration Support Coordinator, based on site at King College Hospital, London, within their Estate Department.

You will play a critical support role in ensuring the Zetasafe water safety software systems adhere to all statutory, mandatory, and internal water safety and hygiene standards.  This position is vital for patient and staff safety by maintaining meticulous records, coordinating compliance activities, and providing administrative support to the Water Safety Group (WSG) and the Responsible/Authorised Person for water.

What you receive for joining us:

We’re offering a salary between £29,500 and £35,500 per annum, depending on experience, along with a strong package designed to support you both in and out of work.  You’ll have access to private healthcare and be provided with an employee assistance programme, including a 24/7 mental health helpline, to support your wellbeing. You’ll work a 37.75-hour week and benefit from annual leave that increases by 2 days every two years of service, plus bank holidays.

Here’s a look at some of the things you’ll be doing:

Maintain and manage Zeta Safe and associated water compliance records, ensuring all documentation (Legionella test results, temperature monitoring, servicing reports, risk assessments) is accurate, up to date, auditable, and fully logged, tracked, and filed
Support KCH Estates by preparing comprehensive compliance reports, collating relevant documentation, and ensuring remedial actions from audits, risk assessments, or sample failures are logged, monitored, escalated, and completed within required timescales
Coordinate Planned Preventative Maintenance (PPM) schedules for internal technicians and external contractors, acting as the central point of contact for water compliance queries, scheduling, and operational coordination
Manage procurement of laboratory water sampling and analysis services, ensuring correct sample collection and submission procedures are followed, and process, track, and reconcile related invoices and purchase orders
Generate regular and ad-hoc compliance reports for the Contracts Manager, assist with internal and external audits, and provide administrative support during investigations into water safety

Can you show experience in some of these areas:

Proven experience in a busy administrative or compliance support role, with strong organisational skills, high attention to detail, and accuracy in all work
Demonstrated experience maintaining detailed record-keeping systems and databases, with the ability to manage information efficiently and reliably
Excellent IT proficiency, particularly in MS Excel, Word, and Outlook, used confidently in a fast-paced working environment
Strong written and verbal communication skills, with the ability to liaise professionally with clinical staff, estates teams, and external contractors
Proactive and self-motivated, able to work independently to deadlines while handling confidential and sensitive information appropriately

Do you see yourself reflected in the description above? If so, we encourage you to submit your application today. Uncertain whether your skills align perfectly? Don't hesitate to apply regardless; we value candidates with diverse skill sets and will carefully consider all applicants.

Introducing our organisation:

Zeta Compliance Services is proud to be part of Complii, a leading organisation widely recognised for its commitment to providing unparalleled safety and regulatory compliance services. With specialised divisions focusing on Electrical, Fire, and Water services, we excel as an integrated provider. Trusted as compliance partners, we collaborate with clients in sectors such as Education, Health, Care Homes, Public Sector, Local Authority, Industry, Pharmaceutical, Hospitality, Leisure, Food & Beverage, Retail, and Media, to ensure risk reduction, safety improvement, and regulatory compliance