Events Executive

Energy Events Executive – India Conference Portfolio We are currently looking for an Energy Events Executive to join the company during an exciting period of change and growth. The successful candidate will work across the company's growing India-focused conference portfolio , helping to develop, produce and deliver high-quality B2B conference for senior industry professionals. Over the years, our business has grown from its inaugural European Oil & Gas Conference in 1999 to serving thousands of customers every year across international events for the Oil & Gas downstream industry in Europe, the Middle East, North America and Asia.

We are committed to providing the best possible experience for our customers and are now looking to strengthen our focus on the Indian market . The role will centre around the production, project management and business development of our conference within the region , including agenda development, market research, content development, speaker acquisition and stakeholder engagement.

Key Responsibilities Research, develop and produce high-quality conference agendas focused on the Indian market , using advisory board meetings, telephone research, industry interviews and face-to-face meetings. Identify and engage senior oil refining industry leaders, experts, government representatives, companies and thought leaders across India to secure high-quality conference speakers. Conduct market research across target supplier, producer and end-user audiences to identify emerging trends, business challenges, key organisations and potential speakers, delegates and sponsors.

Develop strong relationships with key industry contacts across India and build a network of senior decision-makers and thought leaders. Monitor Indian industry developments, market trends, investment activity, policy developments and emerging topics to ensure conference content remains relevant and commercially attractive. Work closely with the sales and marketing teams to maximise delegate, sponsorship and exhibition opportunities and support the commercial success of each event.

Identify opportunities to expand the conference portfolio into new companies, sectors, regions and markets within India. Develop and maintain accurate production plans, project updates and timelines, contributing to weekly project meetings. Take ownership of the end-to-end project management of conferences, from initial briefing and market research through to agenda development, speaker confirmation, onsite delivery and post-event follow-up. Manage multiple deadlines and projects simultaneously, ensuring conference agendas and production milestones are delivered on time.

Work collaboratively with internal teams to ensure speakers, sponsors, delegates and other stakeholders receive a high-quality customer experience. Maintain an excellent understanding of the Indian market and continually develop knowledge of the industries and sectors relevant to each conference. Conference Delivery & Onsite Responsibilities During the conference, you will:
Take responsibility for the onsite management and smooth running of the conference programme . Sign up delegates, sponsors for the events. Manage speakers throughout the event, including speaker briefings, session preparation, running orders and timings. Work closely with the onsite operations team to ensure the conference runs according to schedule. Coordinate with speakers, sponsors, delegates, moderators and other stakeholders to resolve issues and maintain a high-quality event experience.

Build and maintain strong face-to-face relationships with speakers, sponsors and delegates. Support post-event reviews and contribute to identifying improvements and opportunities for future…