Grant Administrator

GENERAL PURPOSE

The Grant Administrator is responsible for the overall administration, coordination, and compliance of grant programs for the Town of Pecos City. This role requires expertise in researching, applying for, managing, and reporting on federal, state, and local grants. The Grant Manager will work collaboratively with various departments, the City Manager's office, and the City Council to ensure timely and compliant execution of grant-funded projects.

SUPERVISION RECEIVED

Reports to the Assistant City Manager.

SUPERVISION EXERCISED

Assistance will be provided as needed by grant requesting departments and City Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Research and identify federal, state, and local grant opportunities relevant to city programs.
• Prepare, review, and submit grant applications and proposals ensuring accuracy, timeliness, completeness, and compliance.
• Manage grant budgets, including preparing budget details, revisions, and financial reporting.
• Monitor grant compliance, including adherence to regulations such as HUD, DOJ, and FEMA requirements.
• Coordinate with the City Administration to draft and present resolutions related to grants requiring support or matching funds to the City Council.
• Prepare and submit programmatic and financial reports through grant portals as required by grantors.
• Track grant expenditures, reconcile discrepancies, and oversee grant close-outs.
• Collaborate with city departments and external agencies to support grant-funded initiatives.
• Assist with audit coordination related to grants, including Single Audit and internal financial audits.
• Maintain thorough records and documentation for all grants.
• Utilize software such as Microsoft Office Suite (Word, Excel, PowerPoint), grant management systems, and financial software (Tyler Incode
  10).
• Communicate effectively with city officials, grantors, and community stakeholders.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business administration, Public Administration, Finance, or a related field preferred. Minimum of 2 years' experience in grant writing, administration, or financial management required.
• An equivalent combination of education or experience will be considered. Experience in grant writing, administration, or financial management required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

• Thorough knowledge of federal, state, and local grant regulations and compliance requirements.
• Strong organizational skills with attention to detail.
• Ability to prepare clear and concise grant applications and reports.
• Proficiency with Microsoft Office Suite and grant management software.
• Effective oral and written communication skills.
• Ability to manage multiple projects and deadlines under pressure.
• Ability to establish and maintain effective working relationships with city officials, departments, and external agencies.
• Valid Texas driver's license required.
• Ability to pass background check and pre-employment drug screening.

The Town of Pecos City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.