Administrative Secretary-Superintendent and BOE

Administrative Secretary - Superintendent And Board Of Education

Pekin Public Schools District 108 announces the following vacancy:
Effective May 1, 2027. Qualifications demonstrate above average clerical skills, abilities and aptitude for utilization of varied computer software and hardware including but not limited to: E-mail, Internet, MS Office, MS Access, Excel Spreadsheet, PowerPoint, Desktop Publishing (Adobe Products), in addition to Google Workspace. Ability to make decisions without close supervision, and must be accurate, efficient and capable of handling detailed work assignments.

Ability to maintain confidentiality. Excellent public relations skills including courteous, tactful and good verbal communication skills. Ability to maintain self-control and complete tasks with frequent interruptions. Proven ability to work independently and self-motivated; also work cooperatively with other office personnel. High school diploma.

Vision:
The central office secretary performs complex responsible secretarial and clerical functions assisting central office administrative staff, including but not limited to: managing clerical detail and participating in operational aspects of the administrators' assignments. This includes working with confidential information related to employees and information used in collective bargaining and contractual matters. Job Goal:
The central office secretary's job goal is to assure the smooth, efficient and accurate operation of the central office for maximum positive impact on the educational system.

Performance Responsibilities:
Serve as Secretary to the Superintendent. Serve as Secretary to the Board of Education attend meetings, maintain minutes, prepare and maintain board packets. Prepare Board Highlights, Agendas and Board Minutes for posting. Prepare contracts for new hires, prepare any follow up correspondence as necessary. Maintain school board policy system and keep posted on the district's website. Maintain the Administrative Procedures modification system and keep posted on the website.

Maintain system for job descriptions. Maintain the website for:
Office of the Superintendent/Board of Education and the Seniority List for the Director of Human Resources. Serve as the District 108 Election Official, working with board candidates and County Clerk. Serve as a Notary Public. Maintain personnel files: coordinate hours beyond degree, lane changes, and longevity for staff. Generates and maintains reports for: seniority list, retirement, service pins, lane changes, certification, employee service history.

Monitor tuition reimbursement and waivers and submits payment vouchers to bookkeeping. Receive challenges for seniority, researches them, and recommends changes to DHR. Backup person for the online application system. Prepare brochures, fliers, newsletters, etc., as needed by schools/administration/board. Conduct research as assigned. File required reports with state and federal education agencies. Prepare and maintain administrative records. Serve as member of management team.

Prepare factual and evaluative reports and summaries of published research, surveys, and technical literature relating to school district programs, policies and procedures. Carry out such information-gathering assignments as planned in cooperation with the superintendent and as determined by a majority of the board. Maintains filing systems including locked confidential files. Conduct research as assigned and prepare factual and evaluative reports and summaries relating to district's negotiated contract, programs, policies and procedures.

Transcribe dictation of minutes, letters and memorandums including materials of a confidential nature as required by the position…