PA & Finance Executive

We are seeking a highly organized, resourceful, and proactive individual to manage finance, and administrative functions while providing direct support to the CEO. This role requires someone who thrives in a dynamic environment, enjoys wearing multiple hats, and can handle both strategic tasks and day-to-day operations with professionalism and discretion.

• Handle daily finance operations including invoicing, payment processing, and expense claims.
• Monitor and reconcile accounts payable, and receivable.
• Work with external accountant and auditors for bookkeeping, tax matters and monthly financial reporting.
• Ensure timely submission of finance-related documentation and statutory filings.
• Support grant applications and government submissions.

• Oversee general office operations, ensuring a smooth and efficient working environment.
• Manage procurement of office supplies, vendor coordination, and asset inventory.
• Support company events, meetings, and logistics arrangements.
• Handle basic IT and facility support coordination when needed.
• Provide PA support to the CEO.
• Handle confidential matters and sensitive information with discretion.
• Provide executive-level administrative support to the CEO, including scheduling, calendar management, and travel arrangements.
• Act as a liaison between CEO and internal/external stakeholders, ensuring timely communication.
• Assist in project coordination and ad-hoc tasks as assigned by the CEO.

• Diploma/Degree in Business Administration, Accounting, or related field.
• Minimum 2–3 years of experience in HR/Finance/Admin roles, preferably in a SME or fast-paced environment.
• Strong organizational, communication, and multitasking skills.
• Proficient in MS Office / Google Workspace; familiarity with accounting software is a plus.
• Discreet, dependable, and able to maintain a high level of confidentiality. Resourceful and problem solver.