Senior HR Executive

Key Responsibilities 1. HR Operations & Documentation

• Support end-to-end HR operations including recruitment administration, payroll processing, compensation & benefits administration, and HR records management
• Ensure proper documentation, filing, and maintenance of employee personal files (P-files), staff declarations, and HR records in accordance with regulatory and audit requirements

• Support recruitment activities for centre-based roles including programme staff, relief staff, and HQ personnel
• Coordinate interview scheduling, onboarding documentation, and employment confirmations
• Maintain and update job descriptions across Student Care Centres and HQ
• Assist with manpower tracking to support centres in meeting staffing ratios and operational needs

• Handle application, renewal, and cancellation of work passes for foreign employees
• Prepare and support statutory submissions including IR8A and IR21
• Ensure accurate documentation to support compliance with MOM regulations and employment legislation

• Administer staff attendance, leave, bonuses, and payroll-related data
• Support payroll accuracy for full-time, part-time, and relief staff
• Coordinate HR and payroll data submission with internal and external stakeholders

• Coordinate staff onboarding, orientation, and mandatory training records
• Track training attendance and compliance requirements relevant to student care operations and child safeguarding
• Support documentation for staff training and professional development activities

• Support employee relations matters by preparing documentation and records related to staff conduct and disciplinary cases
• Assist Centre Supervisors and HQ in maintaining proper documentation for employee issues
• Escalate complex disciplinary or safeguarding matters to the Director / HR Lead

• Support the administration and renewal of medical insurance and work injury compensation insurance
• Assist with documentation and processing of workplace accident reports, medical claims, and insurance claims
• Maintain accurate incident records in collaboration with centre and HQ teams

• Prepare HR reports and summaries for management review
• Support the implementation and administration of HR policies and procedures relevant to Student Care Centre operations
• Ensure consistent application of HR processes across centres

• Support staff engagement and retention initiatives through administrative and coordination support
• Assist Centre Supervisors in promoting a professional, respectful, and child-safe workplace environment aligned with organisational values

Minimum 3 years of HR experience, preferably in education, student care, childcare, enrichment, or social service sectors

• HR administration and documentation
• Payroll, attendance, and leave management
• Recruitment coordination for centre-based, part-time, and relief staff
• Working knowledge of employment legislation and MOM requirements

High integrity with strong respect for confidentiality and professionalism

Structured, detail-oriented, and organised working style

Ability to multitask and work under operational pressure

Strong interpersonal and communication skills to work with centre and HQ stakeholders

Numerically inclined with good follow-up and documentation skills

Proficient in MS Office; experience with INFO-TECH HRM System is an advantage

Team player who contributes positively to a child-safe, respectful, and compliant workplace culture