Purchasing Executive Job Penarth area,Wales UK,Supply Chain/Logistics

Job Purpose

The Purchasing Executive (Part-Time) to support procurement operations within our Food & Beverage (F&B) division. This role will assist the lead Purchasing Executive in managing day-to-day procurement activities, including supplier coordination, purchase order processing, inventory tracking, and administrative support. This candidate will help ensure smooth and timely purchasing functions aligned with operational requirements.

Job Responsibilities

Assist in processing and tracking orders for F&B kitchens, including perishable items.

Manage procurement and prepare purchase orders (POs) for outlets, focusing on liquor, beer, and wine.

Source quotations for kitchen supplies such as cooking ware, utensils, and packaging materials.

Coordinate and follow up on supplier tenders and quotations; issue and evaluate tender board purchase orders (PO).

Maintain records of supplier quotations for other departments as required.

Monitor and follow up on outstanding orders via procurement systems (e.g., MC and Tender Board).

Input and reconcile F&B invoices for inventory and cost validation.

Handle stationery orders for departments, including issuing, billing statements, and managing recurring supplies (e.g., audit rolls, thermal paper, printer ribbons).

Conduct monthly stock takes and input F&B inventory data into the system.

Provide weekly food and beverage cost reports to the Executive Chef.

Compute sales and stock variance reports; submit reports to the Cost Controller.

Maintain and update the liquor supplier listing.

Meet and liaise with suppliers to ensure timely delivery and compliance.

Any other duties/projects as assigned by Supervisor and/or Management.

Follow the workplace safety and health system, safe work procedures or safety rules implemented at the workplace.

Not engage in any unsafe or negligent act that may endanger yourself or others working around you.

Use personal protective equipment provided to you to ensure your safety while working. You must not tamper with or misuse the equipment.

Requirements

Diploma in Accounting, Finance, or Purchasing.
1–2 years of experience in accounts receivable or general accounting functions.
Proficient in Microsoft Excel and familiar with accounting systems (e.g., SAP, Navision, Oracle). Handle Stocks, goods receiving & FNB requisition. Able to
Source for equipment or other products per requirement.
Strong numerical accuracy and attention to detail.
Ability to work independently while meeting strict monthly deadlines.
Good communication skills and a customer-oriented mindset.

Benefits in joining us

Complimentary daily staff meal
Birthday leave and vouchers
Holistic medical & insurance health benefits for staff
Central location. Easy access to public transport

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