Office Specialist , Physical Plant; Pendleton) Temporary

Office Specialist 2, Physical Plant (Pendleton) Temporary Opportunity

Salary Range: $4,169 - $5,483

Position Type:
Employee

Location:

Pendleton, Oregon

Eastern Oregon Correctional Institution (EOCI) Oregon Department of Corrections. Are you an organized, detail-oriented problem solver who thrives in a fast-paced environment and enjoys being the person who keeps everything running smoothly? Join the Oregon Department of Corrections as an Office Specialist 2 at Eastern Oregon Correctional Institution (EOCI), where your administrative skills, ability to balance competing priorities, and talent for keeping operations organized and on track will play an important role in supporting the success of our Physical Plant team!

This position is a temporary appointment anticipated to last 6 months, though, may be extended or decreased due to business need.

In this role, you will provide essential administrative and technical support to the Physical Plant Manager and staff, helping ensure the efficient operation of facility maintenance and support services. You will be responsible for preparing, reviewing, and editing a variety of correspondence, reports, evaluations, and other documents while ensuring accuracy, clarity, and consistency.

Your daily responsibilities will include maintaining records, processing timekeeping and payroll information, preparing purchasing requests, tracking budget-related documentation, and assisting with reports and other administrative functions. You will also research and compile information, maintain policy and procedure manuals, and respond to questions from staff and agency leadership regarding work progress, purchasing, and other operational matters. This position requires the ability to independently prioritize competing assignments, respond to changing operational needs, and coordinate emergency maintenance requests with appropriate staff when necessary.

In the Physical Plant Manager's absence, you may also assist with assigning urgent work requests and providing updates to agency administrators. Additionally, you will provide oversight and direction to adults in custody (AICs) assigned to the Physical Plant office, ensuring assigned tasks are completed appropriately and office operations remain organized and efficient.

This is an excellent opportunity for someone who enjoys a fast-paced environment, values teamwork, and takes pride in providing reliable administrative support that contributes to the overall safety and operations of the institution.

This position is unrepresented and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

• Two (2) years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR an associate degree in any field; OR an equivalent combination of education and experience.
• Temporary opportunities do not have any qualifications and are not eligible for benefits.

• Preparing, proofreading, editing, and formatting professional correspondence, reports, and other written documents.
• Maintaining accurate records, organizing information, and managing electronic or paper filing systems.
• Processing and maintaining timekeeping, payroll, purchasing, or budget-related documentation.
• Utilizing computer software applications, including word processing, spreadsheets, databases, and electronic recordkeeping systems.
• Independently prioritizing multiple assignments, managing competing deadlines, and coordinating work requests or administrative activities.
• Researching, compiling, and communicating information to respond to inquiries, prepare reports, or support…