Assistant Finance Manager

Career Opportunities with CAPECO Community Action Program of East Central Oregon

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Supervised by:
Finance Manager & Finance Director

Department:
Finance

Classification:
Regular Full Time

Position Status:
Exempt

Benefits:
Health, Dental, RX, Vision, FSA, Life Insurance, 401K Plan, Vacation, Sick, and Holidays

Schedule:

This position is designated as in-office only. CAPECO is a collaborative workplace with a mission that values face-to-face interactions and teamwork. This position is a work on-site fully, to engage with colleagues, participate in collaborative efforts, and contribute to our shared goals.

The Assistant Finance Manager supports CAPECO’s mission of eliminating poverty and building thriving communities by combining hands-on financial expertise with leadership responsibilities. This role assists the Finance Manager in overseeing departmental operations, supervising staff, and ensuring compliance with nonprofit financial regulations. The Assistant Finance Manager plays a key role in payroll, reconciliations, audits, and budget development, while stepping into leadership duties when the Finance Manager is unavailable.

An employee in this position may be called upon to do any or all the following essential functions. These examples do not include all the duties which the employee may be expected to perform. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without reasonable accommodation.

• Administer payroll processes, including calculations, data entry, and compliance reporting.
• Prepare and reconcile monthly, quarterly, and annual payroll reports (IRS, Oregon Frances System, SAIF, benefit plans, W-2s).
• Perform reconciliation and analysis of balance sheet and income statement accounts.
• Assist with annual audit preparation and ensure adherence to GAAP and nonprofit regulatory guidelines.
• Maintain and update budget personnel spreadsheets; support development of annual agency budget.
• Perform timely billing and accounts receivable activities.
• Contribute to fiscal policy development, review, and implementation.
• Other duties as assigned

• Supervise and mentor finance support staff, ensuring tasks are completed accurately and on time.
• Provide training and guidance to staff on fiscal policies and procedures.
• Act as departmental contact with vendors and other CAPECO departments.
• Collaborate with the Finance Manager and Finance Director on budget analysis, grant compliance, and financial reporting.
• Serve as acting manager in the Finance Manager’s absence to maintain departmental continuity.

The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in Accounting, Finance, or related field; or equivalent combination of education and experience. Or four years of comparable work experience or a combination of equivalent education and experience.
• Strong proficiency in GAAP, internal controls, and financial reporting preferred.
• Experience with payroll administration and reconciliations highly preferred.
• Proficiency with Microsoft Office Suite, Outlook, and financial software systems; advanced Excel skills preferred.
• Effective oral and written communication skills.
• High level of interpersonal skills; ability to handle sensitive and confidential information.
• Demonstrated ability to supervise or mentor staff.

• Prior supervisory or assistant management experience in finance.
• Experience with grant…