PGR Administrator

Role Title

PGR Administrator

Grade 4, £24,546 - £26,707 per annum

Full-time (35hrs per week) Fixed Term (13 Months)

• 28 days annual leave, plus 9 buildings closed days for all full time staff.

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The School consists of the Department of Psychology, Department of Languages & Intercultural Studies, Department of Research Methods and Practice and Edinburgh Business School, and delivers a range of undergraduate and postgraduate taught and research degrees across all of the University’s global campuses, as well as through a range of high quality distance learning programmes. The PGR team oversees all aspects of the PhD and DBA programmes in the School, including a pre-doctoral Postgraduate Certificate in Research Methods.

The team also has responsibility for oversight of a range of additional research methods courses at UG and PGT level.

To assist with administrative tasks associated with running the doctoral programmes, including dealing with enquiries, taking minutes, and operating established administrative processes associated with tasks such as processing applications and monitoring student progress. Our administrative assistant needs to be flexible and versatile picking up tasks and helping with projects from across the team.

• Provide a high quality service to current and prospective doctoral students, including timely response to enquiries: in person, by phone and monitoring of shared mailboxes, escalating complex queries as required.
• Process admission applications; this includes, document verification and following up with requested documents before making recommendations based on admissions procedures, collating application documents for the scholarship panels, arrange interviews and issue decisions from the Admission/Scholarship Panel.
• Monitor and update student records. In particular this includes supporting the student attendance monitoring process, coordinating suspension applications, ensuring that all procedures are properly and accurately followed and escalating as required.
• Assist in organising seminars both online and at the Edinburgh and Dubai campuses.
• Committee support for PGR meetings, ensuring accuracy and efficiency in routine administrative duties (e.g. minute taking).
• Liaise with academic and professional services colleagues in the doctoral team, the wider School and University as necessary to ensure efficient performance of administrative tasks.

These are the criteria on which the short-listing and recruitment selection will be made.

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our…